Project & Programme Administrator

Location: Gateshead | Office-based
Contract: Permanent | Full-Time (Monday - Friday)
Salary: £28,500 per annum (DOE)
Start: ASAP / Immediate

Summary

Join our client, a thriving engineering organisation, as a Project & Programme Administrator! You'll play a pivotal role in supporting diverse programmes and projects, working closely with Project Managers, Operations teams, and clients. If you're proactive, organised, and ready to make an impact, this is the role for you.

Perks & Benefits

• Monday to Friday, 8:00 AM - 5:00 PM


• Full office-based role


• Includes a 30-minute unpaid lunch and two 15-minute unpaid breaks


• Free onsite parking


• 24 days annual leave + birthday off + public holidays


• Long service benefits, including pension contribution matching and extra annual leave


• Enhanced maternity and paternity pay


• Corporate rate private healthcare plan

The Role

As a Project & Programme Administrator, you will be at the heart of project coordination, ensuring programmes are accurately planned, resourced, and documented. Your input will be key in helping projects run smoothly, efficiently, and to schedule.

Key Responsibilities

• Keep project schedules and key dates up to date and record weekly meeting notes.


• Capture weekly progress updates, lessons learned, and any planning changes.


• Maintain project trackers, Gantt charts, and client documentation.


• Manage weekly Change Requests (CRs) to ensure everything is accurate and complete.


• Plan weekly and longer-term labour requirements for all programmes.


• Communicate upcoming labour needs clearly to the teams.


• Keep track of where Operations and VMO2 teams are working.


• Take part in internal planning meetings to make sure resources are aligned.


• Lead client progress calls and provide structured programme updates.


• Keep track of project issues and feed them into client reporting.


• Send Practical Completion (PC) emails and handover documentation.


• Make sure all stakeholders are informed and aligned throughout the project.


• Upload and check CDM documentation and carry out regular compliance checks.


• Ensure EVision is set up correctly for each project.


• Record and manage received Purchase Orders (POs).


• Process Sales Order Confirmations.


• Attend resource and labour meetings to make sure delivery aligns with the programme.

About You

• Previous experience as a Project Administrator, Programme Administrator, or in a similar coordination role


• Strong organisational and planning skills


• Confident communicator, comfortable liaising with internal teams and clients


• High attention to detail with excellent documentation skills


• Proficient in MS Office (Excel, Word, Outlook) and project tracking systems

Please apply today!Please note that we are unable to provide individual feedback at this stage. If you are shortlisted, you will be contacted directly.

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