Facilities Coordinator

Facilities Coordinator

Who you report to:
Facilities & Maintenance Manager

Where:
Whitstable, Kent

Salary:

Competitive

Hours:

8am to 4.30pm and Friday; 8am to 1.30pm.

What the role is about

You're responsible for keeping the site running safely, legally, and smoothly. That means maintaining buildings, managing contractors, ensuring compliance, and fixing problems as they come up - while planning ahead to keep everything in good condition.

You'll support the Facilities & Maintenance Manager and act as the main facilities contact for the site and tenants.

Key responsibilities (day-to-day reality)

• Handle facilities issues and requests quickly and effectively


• Coordinate and support the Facilities Technician


• Make sure the site meets legal, safety, and insurance requirements


• Manage risk registers, inspections, and compliance checks


• Oversee fire systems and safety controls


• Plan and schedule maintenance and servicing across the site


• Work with contractors and suppliers (security, HVAC, pest control, etc.)


• Help manage contracts, SLAs, and costs with Procurement


• Control facilities spend and keep work cost-effective


• Manage contractors safely (SSOW, permits, site rules)


• Coordinate repairs or projects and communicate with anyone affected


• Manage waste and environmental responsibilities


• Be the main contact for on-site tenants


• Keep records, logs, and data (CMMS, compliance, sustainability, costs)


• Follow company policies and deal with attendance/discipline issues where needed


• Carry out other reasonable facilities-related tasks

What you need (essential)

Qualifications

• GCSE Maths & English (Grade 4 or equivalent)

Experience

• At least 3 years in a similar facilities role

Technical

• General building maintenance skills (e.g. plumbing, carpentry)


• Understanding of different trades


• Knowledge of health & safety compliance

Skills

• Clear communicator (written and verbal)


• Comfortable using a computer for logs, emails, POs


• Practical, organised, problem-solver, reliable

Nice to have (desirable)

• Facilities-related qualifications (Legionella, electrical, cryogenic gases)


• IOSH Managing Safely (or similar)


• Experience leading capital or investment projects

Health, safety & business responsibilities

• Work safely and protect others on site


• Ensure employees, contractors, and visitors follow H&S rules


• Follow company policies, procedures, and quality systems

How to Apply:

Interested candidates are encouraged to send their CV and a cover letter outlining their relevant experience and enthusiasm for this role. Let's work together to keep our facilities in top-notch condition!

Join us in making a difference!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.