Executive Team Assistant

Join our client and make a difference!
Our client is looking for a highly organised and proactive Executive Team Assistant to support their Executive Board and Chair of Governors. This is a dynamic role where you'll combine top-tier administrative skills with event coordination expertise.

Job Title: Executive Team Assistant

• Reporting to: PA to CEO / Central Office Manager (and Chair of Governors)


• Salary: £33,855 - £37,063 per annum


• Location: Wimbledon, with regular travel across London


• Contract: Permanent, full-time (35 hours per week)

In this pivotal role, you will ensure the smooth operation of their Executive Board and governance processes, while also managing logistics for high-profile events and conferences. You'll be the go-to person for coordination, communication, and planning at the heart of their organisation. You also need to be available to travel internationally approximately 8 times a year

Your responsibilities:

Administration & Governance

• Provide comprehensive administrative support to the Board of Governors and Executive Team.


• Organise, attend, and minute meetings; prepare agendas and track actions.


• Draft letters, reports, and references; manage sensitive information with discretion.


• Coordinate communication between governors, directors, school leaders, and external stakeholders.


• Support governor performance reviews and induction/training processes.

Compliance

• Maintain accurate records of appointments, attendance, and declarations of interest.


• Ensure compliance with governance legislation and GDPR.


• Manage the organisation's policy library and collaborate with department heads.

Events & Engagement

• Plan and coordinate internal and external events, including conferences and graduations.


• Manage logistics for Executive Team attendance at speaking engagements and media events.


• Liaise with venues, suppliers, and stakeholders; negotiate contracts within budget.


• Work with Marketing and PR teams to ensure effective promotion and thought leadership opportunities.

Essential Skills & Experience

• Strong organisational and time-management skills.


• Excellent written and verbal communication.


• Experience in high-level administration and event coordination.


• Ability to handle confidential information with integrity.


• Proficiency in modern office software and scheduling tools.

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