Scheduling Administrator

Scheduling Administrator (Temporary)

Location: Whiteley
Job Type: Temporary
Hours: Full-time

Are you an organised and proactive administrator who thrives in a fast-paced environment? Do you enjoy coordinating multiple tasks, speaking with a variety of stakeholders, and ensuring everything runs smoothly behind the scenes?

We are currently recruiting for a Scheduling Administrator to join a busy and supportive team on a temporary basis. This is an excellent opportunity for an experienced administrator who enjoys working in a highly organised, technology-driven environment and is confident communicating with clients, engineers and contractors over the phone.

The Role

You will play a key role in supporting the delivery of planned maintenance services across a portfolio of public sector clients. You will be responsible for coordinating maintenance activities, managing service tickets, maintaining accurate records and ensuring compliance documentation is completed and updated correctly.

This is a varied position where strong organisational skills, attention to detail and excellent communication abilities are essential.

Key Responsibilities

• Managing and administering planned maintenance work orders and service requests


• Scheduling engineers and subcontractors, coordinating site access and resources


• Updating client records and asset information within CAFM and service management systems


• Ensuring maintenance paperwork and compliance documentation is completed accurately and on time


• Updating client portals and systems with work progress and completion details


• Liaising with clients, engineers, contractors and internal teams to ensure works are completed within agreed timescales


• Raising purchase orders for materials and subcontractor services


• Handling client enquiries and providing a professional, responsive service


• Supporting monthly reporting and management information requirements


• Maintaining accurate records and assisting with compliance across maintenance contracts


• Providing general administrative support and team cover as required

About You

We are looking for someone who can hit the ground running and is comfortable managing multiple priorities in a busy operational environment.

You will ideally have:

• Previous administration, coordination or scheduling experience


• Strong organisational skills and excellent attention to detail


• Good Microsoft Office skills, particularly Excel


• Excellent verbal and written communication skills


• Confidence using databases, service management systems or CAFM platforms


• The ability to build strong relationships with clients, contractors and colleagues


• A professional and customer-focused approach


• Strong telephone communication skills and confidence dealing with stakeholders daily


• A proactive attitude and the ability to work independently as well as part of a team


• Confidence learning new systems and working across multiple digital platforms

What's in it for You?

• Immediate temporary opportunity


• Join a friendly and supportive team


• Varied and fast-paced role with plenty of responsibility


• Opportunity to work within a well-established facilities maintenance environment


• Gain experience supporting a range of public sector contracts

Benefits of becoming an Office Angels Temp:

• Weekly Pay


• Up to 28 days annual leave


• Dedicated consultant to support your job search


• First opportunity to see permanent positions


• Access to free eyecare vouchers


• Temp of the Month awards


• Access to Boost, for online discounts


• Timesheets can be completed on mobile devices


• Discount schemes


• Access to Well-being platforms


• FREE access to online LinkedIn Learning courses.

If you're an experienced administrator with excellent coordination skills and enjoy being the central point of contact in a busy team, we'd love to hear from you. Apply today! Next steps… Contact Kat Bennett at Office Angels South Coast at kat.bennett@office-angels.com to hear about this or other opportunities. Alternatively, upload your CV to the Office Angels Website homepage.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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