Executive Assistant

Executive Assistant (Negotiating Team)

Cardiff | Hybrid Working (3 Days Office / 2 Days Home) | 3-Month Fixed-Term Contract
£32,096 per annum (pro rata) | 35 Hours per Week

Are you an organised, proactive and professional Executive Assistant looking for your next opportunity? We are seeking an experienced Executive Assistant to provide high-level administrative support to our Negotiating Team, helping colleagues work effectively while ensuring the smooth day-to-day operation of the Cardiff office.

This is a 3-month fixed-term contract with the possibility of extension, although this cannot be guaranteed at this stage.

The Role

Reporting to the National Secretary and Assistant Secretary, you will play a key role in supporting senior colleagues by managing workloads, coordinating activities and ensuring efficient office operations. This is a varied position requiring excellent organisation, communication and stakeholder management skills.

Key Responsibilities

• Managing complex diaries and scheduling appointments for senior officers.


• Drafting, reviewing and sending communications on behalf of officers.


• Organising meetings, preparing agendas and documentation, and coordinating meeting logistics.


• Acting as a first point of contact, handling telephone calls and relaying messages efficiently.


• Monitoring, prioritising and responding to emails where appropriate.


• Coordinating travel arrangements and associated logistics.


• Maintaining accurate records, documents and filing systems.


• Supporting casework by ensuring the Case Management System is accurate and up to date.


• Liaising with team members to monitor progress on legal cases, campaigns, ballots and other activities.


• Supporting the effective running of office procedures and administrative processes.