Temporary Part-Time HR Administrator

  • Location
    Edinburgh, City Of Edinburgh
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Temporary contract
  • Salary
    £11.50/Hourly
  • OrganizationType
    Office

Part-Time HR Administrator


22.5 hours per week (ideally over 3 days Tuesday, Wednesday & Thursday)


Role: Immediately Available (ideal start date w/c 22 November)


Duration: until 31 December initially


HOURS: 09.00am - 5.00pm - approximately 22.5 hours a week


SALARY: £11.50 per hour


CULTURE: Professional, busy and friendly.



About the role


We are recruiting for an experienced, immediately available HR Administrator to join our client to support the HR Team with all aspects of HR Administration.


To be successful in this post you should have some understanding of HR functions, highly organised, ability to remain impartial and deal with confident and sensitive material and have the availability to commit to this role until the end of the year in the first instance.



KEY RESPONSIBLITIES


Initially assisting with a filing/archiving piece of work before commencing wider aspects of role so concentrated period of scanning, uploading, shredding and filing documents initially.



  • Provide first point of contact support on operational queries, monitoring the shared HR inbox and responding to queries in a timely manner

  • Supporting HR Advisors on all operational matters within dedicated business areas

  • Liaise with internal recruitment team on job campaigns, shortlisting and interviews within dedicated business areas.

  • Carrying out theonboarding process for new joiners including:

    • issuing contract of employment and offer letter

    • verifying right to work status

    • ensuring all references are received and agreed as satisfactory by recruiting managers

    • submission of pre-employment questionnaires to the occupational health provider and necessary follow up is taken where relevant



  • Produce all HR documentation to be issued to staff (e.g. resignation acknowledgements, probation confirmations, reference requests, mortgage requests, jury service excusal requests etc.)

  • Ensure all changes are processed each month for payroll, liaising with the internal payroll team to provide necessary evidence of each change

  • Oversee all employee records, ensuring necessary documentation is stored on an individual's HR file.

  • Carry out leaver process for staff, ensuring all information is sent and feedback gathered. Ensuring HR file is archived in accordance with the relevant procedure.

  • Providing operational HR information on policies and procedures to employees, keeping an accurate record of queries and updating the HR system.

  • Proactively look for ways to improve the HR service including through the increased use of technology, digital records and reporting.

  • Assist and contribute to the implementation of HR systems which are necessary to provide high standards of HR delivery.

  • Support HR Advisors on project work, carry out research and assist with case management.



SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED:




  • Accuracy and attention to detail.

  • Good practical understanding of information systems and applications.

  • Ability to communicate clearly both verbally and in writing.

  • Ability to work well with figures.

  • Ability to work in a team.

  • Interest in HR and development of skills in this area.

  • Flexible and organised approach to work.

  • Able to work comfortably with competing priorities.

  • Ability to understand and process high volumes of information

  • Ability to prioritise customer needs, provide excellent customer service and communicate clearly to all stakeholders

  • Previous experience of working in an administrative function

  • Understanding of a typical HR and recruitment cycle.

  • Proven use of Microsoft Word, Outlook and Excel and databases

  • Understanding of issues surrounding confidentiality

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Sarah Walker