Temp Payroll Benefits Advisor

Payroll & Benefits Advisor UK & Ireland

The company HR team support a client group of c.160 across Head Office and Retail. The Payroll and Benefits Adviser is responsible for processing payroll and budget, completing compensation and benefits administration, HR administration & systems. Reporting to the UK & Ireland HR Director, this role is a critical support for data creation, reporting and analysis as well as ensuring payroll and benefits are administered accurately and on time.

NPE Budget (20%)

  • Build the annual NPE budget for the UK & Ireland and UK Travel Retail incorporating decisions from the HR Director, Travel Retail team & wider business.

  • Co-ordinate monthly HR budget update meeting to reforecast NPE changes.

  • Liaise closely with the Finance team and provide YTG calculations at the monthly meeting.

  • Complete the monthly spotlight process, upload the data from ADP into SAP, review all anomalies between Finance & HR accounts and feedback to Finance on any incorrect postings/queries.

  • Calculate the annual bonus accrual & confirm mid-year changes to Finance.

  • Provide costing/forecast data to the Finance Director as required e.g. restructuring totals

  • Complete query / data requests from HRD & Corporate HR on NPE estimates etc.

  • Monitor the NPE spend against budget & update the HRD / explain changes.

  • Collaborate closely with UK Finance & the Accountant in Barcelona to reconcile HR related costs in SAP.

  • Complete the monthly HR reporting tool input for Corporate HR - inputting temp FTE, restructuring etc.

Payroll (including post commit process) (25%)

  • End to end management of the UK, UK Travel Retail & Ireland payrolls, ensuring all employees are paid accurately and on time.

  • End to end management of UK & Ireland furlough schemes, including claim.

  • Manage the relationships with the external payroll providers in UK & Ireland.

  • Ensure the company meets legislative, statutory & compliance requirements in relation to payroll including liaising with the external auditors on site.

  • Support the HRD & wider team with taxation queries & calculations for settlement payments/benefits etc.

  • Complete the P11D annual submission to the UK tax office.

  • Manage the monthly post commit process - reconcile & submit ADP payroll journals to Finance for upload into SAP.

  • Resolve payroll/benefit queries.

  • Reconcile & submit the monthly pension contributions on the provider website (400k per year).

  • Calculate and submit data to Finance for the BA 50% recharging process & chase up non-payment with the retailer.

  • Organise payment of MBO bonus & annual pay review changes in payroll.

  • Calculate the monthly recharge of all payroll costs for UK Travel Retail.

  • Ensure accurate payment of sickness and maternity in the UK payroll.

Benefits / Compensation (25%)

  • Process all benefits administration including new joiners, leavers, changes for UK benefits.

  • Liaise with all benefits providers and brokers.

  • Coordinate the bi-annual product allocation benefit with the Commercial team.

  • Deliver the benefit renewals including the group insurance plans, life assurance, private medical, dental, providing data to the brokers & reviewing scheme usage, update the HRD & HR team on benefit renewals & changes.

  • Share UK benefits induction with all new joiners.

  • Promote & share benefits information/updates to raise engagement with Workplace.

  • Manage the pensions auto-enrolment process & all correspondence with the pension providers & the regulator.

  • Support the HRD with cyclical Comp & Bens processes and administration; pay review & bonus process.

Company Cars (5%)

  • Manage all company car processes including supporting employees with accident claims/reports of damage.

  • Ensure company car insurance records are up to date.

  • Day-to-day administration of company cars - leasing company invoicing, insurance certificates, taxation data to Finance etc.

HR Operations / Systems (15%)

  • Deliver ADP training for UK head office new hires.

  • Maintain data integrity & maintain all employee records in the ADP HR System database.

  • Maintain HR Master data in SAP database (for Retail colleagues).

  • Manage the holiday booking process in ADP.

  • Request pre-paid cards for new hires and ensure cards are cancelled and balances deducted via payroll for leavers.

  • Update employee personal details; home address contact details in ADP.

  • Run ad hoc reports for the business as required.

  • Maternity process - put together the maternity calendar and maternity letters with maternity pay calculations.

  • Support the HRBP's with calculating holiday and salary for contract changes.

General HR Administration (10%)

  • Respond to reference requests.

  • Respond to data requests from the wider business.

  • Prepare & complete HR related surveys.

  • Long service awards.

  • ADP password resets / registration support.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Danielle Carter