Team Assistant

  • Location
    Solihull, West Midlands
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • Salary
    Β£ 23000 - Β£ 27000 / Year
  • OrganizationType

πŸ“’πŸŒŸ Exciting Opportunity Alert! πŸŒŸπŸ“’

Are you passionate about providing exceptional administrative support? Do you thrive in a fast-paced environment? Our client, a leader in Facilities Management, is seeking a detail-oriented and organised Document Coordinator/ Team Assistant to join their dynamic team.

This role requires a confident and personable individual who wishes to further develop their administrative skills and embark on a career with an organisation that are well known for providing first class support services.

As the Team Assistant you will provide administrative and clerical support across a number of business units supporting fee earners, legal PA's, partners and associates. This is an incredible opportunity for an individual who is looking for a varied administrative role within a dynamic team. If you're ready to take your career to the next level, keep reading! πŸš€

Join their team and be a part of their commitment to excellence. 🌟

🌍 Location: Solihull

πŸ•’ Working Pattern: Full-Time - 35 hours per week, Monday to Friday, Shift patterns: 8am-4pm / 10am-6pm alternative weeks

🌈 Contract Type: Permanent

πŸ’Ό Job Description:

As a Document Coordinator, you will provide invaluable administrative and clerical support to various business units across the firm, assisting fee-earners and Legal PAs. Your responsibilities will include printing, copying, scanning, and bundling documents, as well as preparing voluminous packs of papers for meetings. You will also be involved in title deed checks, property searches, and updating documents and files. With your excellent organisational skills, you will ensure that all processes run smoothly and efficiently. πŸ’ͺ

Here's what you'll be doing:

  • Printing, photocopying, bundling legal documentation

  • Preparing large and complicated packs of papers for meetings

  • Checking, scheduling and recording Title Deeds

  • Scanning invoices and correspondence, creating hard copy folders and files

  • Based within the facilities team, you will support on the front of house desk

  • Preparing documentation in bulk, files and bundles including making spines and covers

  • Issuing paper files to specified recipients within the various business units

  • Conducting property searches using the Land Registry platform

  • Utility searches using electronic search agents

  • Updating documents and files

  • Cross referencing scanned images

  • Booking and arranging travel, scheduling meetings, and arranging couriers

  • Managing incoming and outgoing post

πŸ”‘ Key Skills and Experience:

  • Relevant administrative experience within a professional services environment

  • Personable and hardworking individual with excellent organisational skills and strong work ethic

  • Excellent attention detail and accuracy, an individual who is resilient with a confident working attitude

  • A professional and proactive individual works well under pressure and can work effectively in a demanding environment

  • The ability to effectively multitask, prioritise and hit the ground running

  • Strong administrative skills and passionate about working within a fast-paced and corporate environment

  • Strong knowledge of all Microsoft Office packages, and advanced IT skills are essential

🎁 What's in it for you?

  • Competitive salary πŸ’°

  • 25 days holiday + bank holidays 🌞

  • Free parking πŸš—

  • Health insurance πŸ₯

  • Small friendly team offering excellent training and support.

This role has an immediate start for the successful applicant following a successful interview process (notice periods will be taken into account). If you feel that your skills and experience match the requirements of this role then please apply now or call Sophie on 0121 633 4999 for more information - we look forward to hearing from you. Office Angels is here to support your job search from that initial call through to interview advice, starting a new role and beyond.⭐️

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Sophie Pugh