Team Assistant ~ Charity

  • Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - Team Secretary
  • Contract Type
    Permanent
  • Salary
    £ 23000 - £ 250000 / Year
  • OrganizationType
    Home/Office

A dedicated and international charity, working in over 20 countries across five continents in both public and private sectors are looking for an incredible team assistant. You will support the PA to the CEO and Office Administrator, by running efficient and effective systems for front office and office operations. To support the HR Manager in HR Administration. To cover for PA duties to the CEO when the PA to the CEO and Office Administrator is not available. This support and coordination role will help the office as a whole to sustain high professional standards and effectiveness.



JOB ROLE: Team Assistant ~ Charity


INDUSTRY: Charity


SALARY: 25k


LOCATION: West End / Hybrid



JOB ROLE:



  • Answer the UK main phone line and pass on messages to (UK) employees as appropriate

  • Open and process the post at the Centre and deliver to the relevant (UK) employee

  • Manage the "front office" email account and ensure emails are replied to or forwarded to the relevant (UK) employee

  • Support the greeting and receiving of (UK) guests at

  • Book meeting rooms at for colleagues and external partners and arrange catering as required

  • Support events, facilitate and support hosting of meetings and events for partners, including travel, visas, accommodation, and catering; this may require some out of office duties

  • Manage the meeting schedule for All Staff Meetings and ensure that colleagues are confirmed for the presentation slots

  • Support the management of the organisation's travel agent

  • Support the management of the organisation's mobile phone provider

  • Arrange couriers for employees as required

  • Collect and maintain a detailed inventory of office equipment, IT equipment (mobile phones, laptops, desktops etc) and supplies

  • Maintain the equipment purchasing guide with input from the IT Department

  • Support the management of GDPR data lists and data requests

  • Keep the Administration Manual up to date at all times



ESSENTIAL SKILLS:



  • Communicates clearly and concisely; expresses complex ideas in simple terms; listens to the views of others; changes communication styles to meet individual and audience needs

  • Has a customer focused orientation to others, is flexible and always puts the good of others at the centre of decision making; optimises the culture of volunteerism and respect for others and is dedicated to purpose and fulfilling the mission

  • Is a supportive team player, collaborates creating a culture of knowledge sharing and team learning to strengthen high business performance.

  • Is proactive in teamwork, has the capacity for continuous business learning to facilitate mission.

  • Inspires self and others to greater performance, professional standards and results; likes to get things done, seeks understanding of goals through role clarity and vision; accepts new challenges and opportunities to enable self-reliance and achievement of full potential; seeks learning, demonstrates a sound mind, and open to change; gives and receives timely balanced feedback

  • Acknowledges creativity, has the desire to expand capacity for new innovations (including technology); adapts established methods for new uses; creates individual, team and organisational learning opportunities; is focused on improving systems and processes; open to change; analyses, synthesises and challenges conventional thinking; supports the development of communities of practice

  • Enterprising attitude that is quick to search out alternative solutions to needs or problems; demonstrable ability to foster a healthy organisational culture of teamwork and collaboration in problem solving; creates and participates in communities of practice to establish networks of problem solving and organisational learning



If applying via the OA website please send to me directly on WestEnd@Office-Angels.com


This opportunity is being advertised by the Office Angels West End team.


Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly.


If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion.


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To speak to a recruitment expert please contact Jodie Lea