Team Administrator/ Document Controller

Creative Office Administrator / Document Controller


Office Angels Kingston has an exciting opportunity for a Team Administrator to join a well-established business based in the Kingston area.


Are you a creative administrator who likes a variety of work and is willing to support a busy team?


Duties would include but are not limited to:




  • Format and issue fee proposals and invoices

  • Senior staff diary management and setting up of regular management meetings

  • Data entry and MIS (Management Information System) updates

  • Book & co-ordinate travel arrangements for senior staff

  • Order couriers and organise incoming/outgoing post

  • Prepare PowerPoint presentations for group meetings and management presentations

  • Assist with bids/reports/site analysis on InDesign under guidance of Project Manager

  • Upload/download, copy and, if appropriate, print incoming and outgoing project documents and drawings- this may include the use of data rooms such as 4Projects

  • Provide an auditable trail of incoming and outgoing documentation on projects assigned to the project group using the company's document control tool, i.e. Newforma.

  • Follow approved document control procedures this will include, but is not limited to, the following:

  • Architectural Document Control

  • Contractor or Client Data Management

  • Project Library Management

  • Project Standards Management

  • Project Standard Document Numbering

  • Archiving of Project Documents



Essential skills:



  • MS Office skills - intermediate level (Word, Excel, PowerPoint, Outlook)



Beneficial skills:



  • Adobe Creative Suite (InDesign, Photoshop etc…)

  • Basic knowledge of AutoCAD. Revit knowledge

  • Previous experience using an Electronic Document Management Systems (EDMS) such as NewForma, BIW etc. to maintain documents and records beneficial



Personal Profile:



  • Proactive and flexible attitude, willing to learn and assist across the team

  • Ability to work in a methodical and logical manner

  • Excellent organisational skills

  • High level of attention to detail and focus

  • Calm under pressure

  • Strong communicator especially when managing expectations on output levels and task delivery

  • Good interpersonal skills

  • Ability to work individually and in a team



What This Role Can Offer:



  • Salary £22,000 - £25,000 (Depending on experience )

  • Working hours : Monday- Friday 9am- 5.30pm



This is a highly sought after role and interviews are taking place immediately. If you have the relevant skills and experience, please apply now, or contact Georgie Wilkins on 0208 541 0544 or Georgie.wilkins@office-angels.com




Our client is looking forward to conducting interviews and starting someone new in their team. By registering with Office Angels you will benefit from the support of a dedicated and experienced recruitment consultant, have access to various interviewing techniques, regular updates of the local employment market and consistent feedback on all applications. This service is offered right through to the day you start your new role and beyond! Please be aware that we are currently receiving a high volume of applications and will endeavour to contact all applicants, however if you have not been contacted within 72hrs please assume that you have not been successful on this occasion and your CV will be kept on record for future positions. Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer








Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Shannon Smith