Team Administrator (Construction/Finance)

  • Location
    Stirling, Stirling
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • Salary
    £ 21000 - £ 28000 / Year
  • OrganizationType

The Role: Team Administrator (Construction/Finance)
Location: Stirling
Salary: £25k-£28k (based on previous experience)
Hours: 9am-5pm Mon-Fri

Our client has a newly created position for an Administrator at a senior level to join their Service team and work alongside the Service Manager.

This is an excellent opportunity to 'make the role your own' and be embedded in the day-to-day administration of the department.

We are looking for a hands-on individual who is organised and can confidently chase for completed documents and updates to ensure deadlines are met. As there is an element of finance administration within this role, we are especially keen to speak to candidates who have some finance exposure within their previous employment.

Having worked previously within the Construction arena would be beneficial, however we are open to speaking to individuals from other backgrounds if you can demonstrate previous task similarities in current role.

Benefits: -

  • Joining a small robust team

  • On-site parking/easily accessible on public transport

  • Varied day to day tasks

  • Input on how the role will develop in the long term

Administrative duties -

  • Scheduling jobs for the Service Manager

  • Tracking paperwork and job completion

  • Keeping the service diary up to date

  • Ensuring all compliance records are accurate

  • Maintaining the service logs

  • Creating and analysing call reports

  • Liaising with engineers and suppliers

  • Answering incoming telephone calls to the business efficiently and professionally

  • Processing client orders and issuing corresponding documentation

  • Logging deliveries of parts and then scheduling relevant service work

  • Working collaboratively with the Service Manager to ensure the smooth and uninterrupted delivery of an excellent service to customers every day

Financial duties -

  • Gathering and processing quotes

  • Invoice processing

  • Escalating purchase orders with suppliers to a conclusion

  • Overseeing timesheets and ensuring they are signed off within the deadlines

  • Passing any chargeable services to accounts for invoicing and ensure all data is recorded on the system

Ideal Candidate :-

  • A clear communicator who can confidently clarify and present information

  • Confident using Microsoft Office - particularly Word and Excel

  • Very organised, with good time management skills

  • Have previous experience providing business support to a small team

  • Previous employment within a service environment

  • Ability to move fluently between tasks and meet deadlines

  • Confidently manage high pressure client demands

  • Experience using Sage - Preferred, but training will be available

  • Construction experience (desirable)

This is an excellent opportunity to join a thriving business and work in a busy and driven team.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Victoria McEwan