Team Administrator


Job Title: Team Administrator

Salary: £25,000 p/a

Hours: Monday - Friday, 9.00am - 5.30pm

Location: Cambridge

Company type: Property

Key Responsibilities

� Typing, editing and formatting reports and letters, as required by the fee earning team, ensuring that documents are in the desired format and ready to be presented to the client.

� Management of the invoicing process for the team. This includes scanning and saving invoices on all managed estates, coding for payment, and submitting to the accounts team.

� Assisting in the instruction of contractors and raising works orders in relation to clients' let properties.

� Handling of initial property letting enquiries.

� Drafting of residential tenancy agreements.

� Assist with invoicing and managing debt collection ensuring that invoices are paid in a timely manner and debt is kept to a minimum.

� Preparing fee accounts for issue to clients.

� Maintaining the fee management system and running reports as required.

� Raising fee invoices for the team's billings and ensuring these are issued and paid in a timely manner.

� Assisting with the organisation of marketing events for the department and wider office where appropriate, on an ad-hoc basis.

� Management of the anti-money laundering processes as required by the Group, liaising with the internal on-boarding and compliance teams where necessary.

� Implement strategies for continuous improvement of business processes and increased efficiency

� Any other ad-hoc administrative duties as required by the team.

Skills Required

� Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met

� Demonstrable experience of supporting a team of professional fee earners.

� Excellent IT skills (Word, Excel, MS Outlook, MS Teams) and experience of using banking systems or similar.

� Good communication skills, both verbally and in writing.

Personal Attributes

� Takes a proactive approach to administration, ensuring that where possible, efficiencies in processes are made.

� Maintains a positive attitude towards routine tasks.

� Accurate and exceptional attention to detail.

� Understands and appreciates the importance of using discretion when dealing with sensitive information.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Ann Watson