Senior PA/Team Leader

Job Title: Executive Support Lead


Company Type: Regulator of the UK's private security industry


Pay Rate: £33,900 per year


Hours: Full time position - 9:00am-5:00pm


Duration: 12 Month Fixed Term Contract


Location: This would normally be an Office based role, but due to the current Covid pandemic the office in Canary Wharf is only open for limited access, and you will need to have the environment and ability to work from home. You will be provided with equipment.


This is a fixed term contract to support the Head of Strategy and Governance in embedding effective governance at Board and sub-Board level. This will involve ensuring that the people, processes and technology deployed in supporting the Executive Directors, the Board and the governance structure are in place and working effectively.


Reporting Relationships


The post holder will report to the Head of Strategy and Governance.


The post holder will manage the three executive support staff.


Key Contacts


The jobholder will be required to establish and maintain strong, positive working relationships with key stakeholders including:



  • Chief Executive

  • Chair

  • Executive Directors

  • Non-Executive Directors

  • Senior Leadership Team

  • Home Office Sponsor Unit

  • Devolved administrations

  • Other external stakeholders


Responsibilities



  • Manage the Executive Support Team to ensure a consistent and excellent service to the CEO, Executive Directors, Board and governance structures.

  • Set and maintain high standards for the Executive Support Team and ensure effective tasking of the team.

  • Review the structure, processes and technology deployed in the provision of that service, identify what works well and improvements that can be made.

  • Devise and implement an action plan to deliver the identified improvements whilst maintaining those elements which work well.

  • Have oversight of forward programmes and the preparation (and publication as appropriate) of agendas, reports, decision/instruction sheets and minutes

  • Coach the Executive Support Team to develop a high-degree of self-sufficiency and cross-team support in achieving the standards set.

  • Ensuring team responsibilities and key objectives are completed in line with the Functional Plan.

  • Drafting of letters, memos, Board papers, speeches and presentations for the Directors and Non-Executives as required.

  • Building and maintaining strong working relationships with internal and external stakeholders.

  • Lead a project to organise corporate governance records to enable effective sourcing of historic decisions and establishment of correct framework for future decisions.


Relevant Knowledge, Skills and Experience



  • Extensive line management experience with a strong track record in motivating, coaching and team building.

  • Relevant experience in setting and maintaining standards of a corporate support function to consistently deliver high quality support.

  • Experience of undertaking a range of governance and committee related support work or similar in a local government or similar organisation or body.

  • Excellent interpersonal skills in order to quickly establish effective relationships with senior staff.

  • Excellent attention to detail.

  • Ability to work under pressure and with conflicting priorities and deadlines.

  • Discretion in dealing with confidential or sensitive matters.

  • High level of proficiency in IT applications, including the MS Office Suite.


NB: If this company and position appeals to you then please apply your CV on-line. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted. For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer


Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Jasmine Mather