Senior PA - Central Wimbledon

  • Location
    Wimbledon, Greater London
  • Category
    Admin. Secretarial and PA - Secretary
  • Contract Type
    Permanent
  • Salary
    £ 42000 - £ 43000 / Year
  • OrganizationType
    Office

Senior PA


Wimbledon, Office Based


Up to £43,000


Required: Mon - Friday 09:00AM - 5:00PM


Start date: ASAP


Hours: 9am -5pm (35 hours per week) , flexi time


Benefits:


Fantastic transport links, free on-site parking , 25 days hols plus b/h, pension, events/socials


Overview:


An amazing opportunity to join a well-established company based in Wimbledon. The main focus of this role is to manage and direct the day to day running of the office and provide efficient secretarial and clerical support to the Deputy General Secretary and his 2 Senior Policy Advisors. The post holder is also responsible for managing the secretarial and administrative team and working at a senior level.


Daily Duties include:



  • On a weekly basis update the DGS (P) and the Senior Policy Advisors of weekly correspondence received and upcoming diary commitments.

  • Manage and monitor all correspondence coming into/going out from the DGS(P) section to ensure it is actioned, prioritising any items of a confidential/urgent nature and ensure the DGS(P) and Senior Policy Advisors are kept informed and up to date of its status.

  • Control and manage the diary of the DGS(P) and Senior Policy Advisors.

  • Organise all appointments (both face to face and online meetings using various meeting platforms but particularly the GoToMeeting platform).

  • Organise travel arrangements, accommodation and itineraries, supplying maps/directions, contact details and travel tickets. Determine suitable time slots, venues and priorities.

  • Assist with preparing documentation concerning national negotiations on terms, conditions, pay and pensions.

  • Manage enquiries from members and the public in a discreet and professional manner and allocate the workload to the appropriate section.

  • Manage and control sensitive and difficult enquiries from activists, media and members of the public in correspondence, emails and on the telephone.

  • Attendance at Annual/Special Conferences and Industrial Forums to provide the DGSP/ Senior Policy Advisors with any necessary secretarial assistance


The above duties are not exhaustive and other duties commensurate with the post of Senior Personal Assistant may be required.


Sound interesting?...you must have:



  • Minimum typing speed of 60wpm.

  • Experience of using audio equipment.

  • To deal with people at all levels, including at a very senior level, both face and face and on the telephone.

  • Excellent working knowledge of Microsoft Office programs Word, Excel and PowerPoint.

  • Ability to implement change through relevant technology.

  • The ability to carry out all secretarial duties meticulously and to a high standard.

  • Previous Personal Assistant experience at a senior level.

  • Shorthand experience / skills are desirable.



If this is for you then you should apply today! If you know someone else who may be suitable, please pass on their details or ask them to apply!


Click on the apply button or call me, Joan Collins for more information on the role on joan.collins@office-angels.com

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Joan Collins