Senior Office Administrator

Full Time: Senior Administrator with Purchasing experience


Permanent role: 35 hours per week


This is an office based role


Immediate start for the right candidate


The Job:


General purchasing duties inc. raising purchase order numbers.


Placing orders with suppliers for production and office supplies.


Maintain database including supplier details and accounts information i.e. P.O.s


Track orders/deliveries, checking received orders against relevant paperwork


Communicating any potential delays or shortages to relevant departments


Managing the stock inventory to ensure stock levels remain as per the company's guidelines


Working closely with the head of accounts for accurate invoicing


Collate paperwork for each order for accurate accounting purposes


Manage the purchasing and accounts of the administration inbox


Actively research new suppliers and negotiate prices for new and existing suppliers.


Build relationships and keep in touch with suppliers regarding delivery schedules, updating and maintaining database which shows accurate delivery dates.


Manage day to day office procedures and work closely with the office manager in implementing new policies and procedures.


Provide effective administration support to the office manager in maintaining the high standard in house system, this includes electronic and physical filing, data entry, database management, document creation, printing, scanning, post + mail distribution, customer order processing.


Manage the main switchboard.


Book courier collections/deliveries via the company's internal system.


Manage and process orders through eBay.


Assist contractors on site when required.


Process customer payments.


About You:



  • Minimum 2 year's experience in a similar role, ideally within a manufacturing/warehouse environment.

  • Excellent organisational, coordination and administration skills.

  • Excellent written and verbal communication skills with a professional telephone manner.

  • Friendly, helpful, and proactive with a desire to make a difference.

  • High degree of accuracy and excellent attention to detail.

  • Can work independently and as part of a team.

  • Good personal presentation, timekeeping, and capability of multitasking.

  • A good understanding of SAGE 50 accounts or a similar package.

  • Strong PC skills incluiding MS Word Excel and Outlook.

  • Certification / proof of a purchasing course.


Desirable:



  • Fire Warden Trained and First Aid Trained


Please call Ann Watson on 01223 365165 for more information or send your Cover Letter and CV to ann.watson@office-angels.com

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Ann Watson