Secretary

  • Location
    Birmingham, West Midlands
  • Category
    Admin. Secretarial and PA - Secretary
  • Contract Type
    Permanent
  • Salary
    £ 23000 - £ 25000 / Year
  • OrganizationType
    Office

Normal hours: Monday to Friday 9am-5.30pm


Salary: £23,000-£26,000k (depending on experience)


Location: Birmingham City Centre


Office Angels are proud to be partnering with one of UK's leading construction and building consultancies. We are looking for a hardworking and organised Secretary to join their busy growing team.


The main role and responsibilities of Secretary will be, but no limited to.



  • Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel etc, prepare and manage correspondence, reports, spreadsheets, records, presentations, and databases.

  • Organise and coordinate appointments, meetings and travel arrangements and book rooms and conference facilities, assisting in organising internal and external events as required.

  • Liaise with staff in other departments and with external contacts to coordinate the flow of information both internally and externally.

  • Greet and welcome visitors to the office and check and sign for deliveries.

  • Answering the phone and assisting with client enquiries.

  • Make copies of correspondence and other printed material.

  • Maintain filing systems by organising and storing paperwork, documents, and computer-based information.

  • Produce sales invoices and assist colleagues in preparing and submitting relevant administration in a timely and accurate manner, for example timesheets, expenses, database applications etc.

  • Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.

  • Adhere to stated policies and procedures relating to health and safety, and quality management.

  • This is indicative of the role, however, there will be other duties and responsibilities that you may be required to undertake from time to time.



Previous experience



  • Minimum of 5 GCSEs at Grade C or above, including English and Mathematics, or equivalent

  • Minimum of 2 years' experience in a professional office environment in an administration/secretarial role.

  • Audio typing and previous experience in the construction industry would be desirable but not essential

  • Good knowledge of Microsoft Office

  • Possess good verbal and written communication skills

  • Good management and prioritisation of workload

  • Ability to cope with conflicting demands and deadlines

  • Work individually or in a team, with a positive and enthusiastic attitude to work

  • High level of attention to detail, accuracy, and formatting skills

  • Capable of using your initiative

  • Be proactive, flexible, and adaptable

  • Professional manner


Benefits



  • A discretionary group bonus which all employees participate in dependent upon reaching our company annual target.

  • Annual flu jabs can be reclaimed through the company expense scheme.

  • The company provides a workplace company pension to which both parties contribute 4% up to a maximum of 5%.

  • 22 days holiday per annum plus bank holidays and an additional day's holiday for each completed year of service to a maximum of 24 days. Christmas Eve and New Year's Eve given as additional holidays if they fall on a weekday. Additional day's holiday after 10 years' service.

  • A contribution of £35 towards mobile phone use for business is given to all staff.

  • A company fleece is given to all members of staff.



Offering an immediate start this is an excellent for a to join a fast-paced business. If this is the perfect role for you then please click to apply or email NOW kia.stewart-morrison@office-angels.com

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Kia Stewart-Morrison