School PA (4 days a week)

  • Location
    Ashford, Kent
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • Salary
  • OrganizationType

Job Title: School PA

Location: Ashford

Days: 4 days per week

Hours: 8am-4pm

Duration: FTC Starting ASAP/Beginning of December until July 2022

Salary: £22,469 pro rata = £15,418

Purpose of the Job:

To provide administrative and organisational support to the Head teacher and Senior Leadership Team to assist in the smooth operation of the school.

Key duties and responsibilities:

  • Act as first point of contact for the Senior Leadership Team and promote an efficient and professional image for the school.

  • To screen phone calls, emails, letters for the Head teacher, draft responses, resolve issues with sensitivity and confidence, using initiative as required and referring on as necessary.

  • To manage Head teacher and SLT's electronic diaries: arranging appointments as appropriate.

  • Ensure effective liaison and communication with internal and external stakeholders i.e. parents, staff, governing body, local authority, collaborative schools, and external agencies.

  • Responsible for the preparation and drafting of correspondence and complex papers for the Head teacher and senior leaders.

  • Organise and support meetings: advance scheduling, preparing agendas and taking high quality accurate minutes.

  • Coordinate the completion of actions from multiple action plans ensuring items are carried out by the appropriate people within agreed timescales.

  • Distribute correspondence/data/ action plans as required.

  • Promptly and accurately produce: letters, memos, reports, tables, and other documents, as required.

  • To support the Head teacher / SLT in the planning and coordination of special events: inset days/ parents evening / school fair etc.

  • To set up, review and monitor systems of work to support the Head teacher / SLT in the efficient coordination of workload and prioritisation of tasks.

  • To support the School Business Leader with personnel administration: recruitment of new staff, performance management, booking of training courses, filing.

  • To support the School Business Leader in ensuring compliance with Kent County Council and statutory regulations.

  • Assist the Head teacher / SLT in the drafting and preparation of home school correspondence and school publications - e.g. prospectus, handbook.

  • Comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.

  • Work with computer software as required (PC based word processing, spreadsheets and databases). Create graphics, tables etc. from data supplied as requested.

  • To handle all sensitive and confidential matters with discretion.

We would love to speak to candidates with the following skills and qualifications

  • Secretarial or Business Administration qualification

  • Experience of drafting reports and correspondence.

  • Minute taking at senior level beneficial

  • Coordinating action plans and managing communication with stakeholders.

  • Ability to work with a high degree of accuracy and attention to detail.

  • Ability to draft reports and correspondence of a high standard for professional audiences.

  • Able to plan, organise and prioritise work efficiently and effectively.

  • Excellent interpersonal and organisational skills

  • Computer literacy - ability to produce a range of documents and reports, including non-standard reports, using Windows packages, Excel spreadsheet and database functions.

  • Diary and time management skills.

  • Knowledge and experience of using Microsoft packages: Word, Excel, PowerPoint and Publisher.

  • Knowledge of computerised and manual filing systems.

  • Knowledge of SIMS adistinct advanatge

Next steps:

If this sounds like an ideal position for you and you have the experience outlined above, then please apply today. Bonnie (Candidate Manager) or Nicola (Permanent Consultant) will call you within 24 hours to discuss the position in further detail with you if you match the requirements for the job. We look forward to your application.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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To speak to a recruitment expert please contact Nicola Hamley