Sales Secretary/Admin Support

  • Location
    Edinburgh, City Of Edinburgh
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • Salary
  • OrganizationType

Do you have good knowledge of Excel?

Do you have secretarial/Administration experience?

Then read on……..

Office Angels Edinburgh have an excellent opportunity for an experienced Secretary/Administrator to join our clients Sales Team in their Edinburgh City Centre Office. With hours of 9am-5pm and a salary of £28,000.

The main role of this post will be to provide proactive and efficient administrative and secretarial support to one of our clients Edinburgh based Sales Teams consisting of 5 experienced salespeople and the Commercial Sales Director.

Key Skills and Competencies required for this role are:

* Proficiency in Excel - formulas

* Experience of working in a busy environment and juggling multiple tasks/requests

* Understanding of commercial business processes

* Proven experience of daily use of MS Office

* Ability to prioritise your workload and work autonomously to strict deadlines

* Excellent communication skills; being able to communicate with all levels of staff within the organisation

* Ability to think on your feet and remain calm during very busy periods

* Excellent IT Skills

* Excellent typing skills

* Excellent attention to detail

* Be a good team player

* Be assertive and pro-active

Key Duties for this role:

* To provide a full range of proactive secretarial support to our Clients sales teams, typing and improving sales proposals, tenders and other internal and external correspondence

* Maintain accurate customer/prospect information for each team member on CRM

* Outlook diary and e-mail inbox management for the Sales Team including planning, prioritising and preparing regular Key Account Reviews

* Recording sales calls and outcomes, inputting tasks and deadlines

* Be first point of contact for sales team.

* To complete administrative tasks including sales orders and associated paperwork, lease documents, filing etc.

* Constructing and compiling client proposals, including complex tenders and pricing

* Taking minutes of meetings when required

* Maintenance of CCRM sales database system

* Training/sharing of best practice with the secretarial team

* Carry out other duties as required

Skills required for this role:

Intermediate/Advanced level of Microsoft Office (Word, Excel, Powerpoint, Outlook and Power BI) and must have a good understanding of the more advanced aspects of MS Excel involving formulas/macros etc.

Whilst we'd love to get back to every applicant personally, it isn't always possible and sadly we cannot provide individual feedback. If you are interested in this role and wish to be considered, please click apply! This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

**If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email**

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Alice Ellwood