Receptionist/Administrator

  • Location
    Edinburgh, City Of Edinburgh
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Permanent
  • Salary
    £ 22000 - £ 24000 / Year
  • OrganizationType
    Office

Are you a confident individual looking for a new challenge?



Here at Office Angels Edinburgh we are looking for a Receptionist to manage our clients front desk on a daily basis and to perform a variety of administrative and clerical tasks. The hours of work are Monday-Friday, 9am-5pm and the salary is £22k-£224k.


As a Receptionist, you will be the first point of contact for our clients company. The Receptionist's duties include offering administrative support across the organisation. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.


Responsibilities



  • Greet and welcome guests as soon as they arrive at the office

  • Direct visitors to the appropriate person and office

  • Answer, screen and forward incoming phone calls

  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

  • Provide basic and accurate information in-person and via phone/email

  • Receive, sort and distribute mail/deliveries

  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

  • Order front office supplies and keep inventory of stock

  • Update calendars and schedule meetings

  • Arrange travel and accommodations, and prepare vouchers

  • Keep updated records of office expenses and costs

  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing



Requirements and skills



  • Proven work experience as a Receptionist, Front Office Representative or similar role

  • Proficiency in Microsoft Office Suite

  • Hands-on experience with office equipment (e.g. fax machines and printers)

  • Professional attitude and appearance

  • Solid written and verbal communication skills

  • Ability to be resourceful and proactive when issues arise

  • Excellent organisational skills

  • Multitasking and time-management skills, with the ability to prioritise tasks

  • Customer service attitude

  • High school degree; additional certification in Office Management is a plus



Whilst we'd love to get back to every applicant personally, it isn't always possible and sadly we cannot provide individual feedback. If you are interested in this role and wish to be considered, please click apply! This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.



**If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email**

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Alice Ellwood