Receptionist / Administrator

JOB TITLE: Receptionist / Administrator

LOCATION: Yeovil, Somerset

SALARY: Up to £24,000 PA

HOURS: Permanent, Monday to Friday 9am - 5.30pm.

BENEFITS: 31 days annual leave (plus long service holiday), discretionary bonus scheme, Pension Scheme, gym on site, Income Protection, Death in Service, retail savings, excellent career prospects, luxurious, modern and impressive offices and team treats…lots of cake!

THE COMPANY: You will be joining a great team of people passionate about quality and client care. They are highly driven, but ensure a friendly, flexible, and approachable culture. They work as a team but value each individual and the different skills and approaches they bring to the table. They love people to feel proud to work there.

As you walk into their luxurious, modern, and bright reception area prepare to be wowed! You will be based in their large, bright, and open reception, with modern open plan offices situated behind you, so you will be part of this thriving office environment.

THE ROLE: You will be the first point of contact for the company maintaining a professional presence and providing administration assistance across the business where necessary.

KEY DUTIES:

• Maintaining consistent and professional relationships with clients, suppliers, and other external parties either on the telephone or those visiting the office.


• Being responsible for all visitor access to the building.


• Answering a high volume of calls and ensuring messages are communicated to the relevant employee.


• Updating and distributing the office and mobile telephone lists and assisting in keeping the company calendar and contacts up to date to ensure communication is maintained across the business.


• Booking and managing client/supplier meetings by forward planning lunch and refreshments for visitors (and colleagues where applicable), accommodating their needs as appropriate.


• Monitoring and maintaining the office environment day to day by managing over external cleaning contractor and other service providers, and auditing standards.


• Maintaining a clean and tidy working space throughout the day i.e., emptying kitchen bins, putting dishwasher on etc.


• Coordinating the office maintenance function to ensure all areas of the office and outside space are well presented and maintained.


• Carrying out regular cost comparisons for the most cost-effective cleaning and gardener suppliers and ensuring their services remain within allocated budget.


• Being responsible for collating all head office defect and maintenance needs, recording them, setting target completion dates and ensuring jobs are costed and approved.


• Being responsible for opening and date stamping the daily post and passing it onto the relevant person.


• Monitoring office supplies and replenishing as required to ensure appropriate levels are maintained i.e., stationery, printing supplies, cleaning products, refreshments (milk, tea, coffee, biscuits, and fruit) and H&S signage.


• Carrying out regular cost comparisons and negotiations for the most cost-effective supplier and ensuring orders remain within an allocated budget, negotiating discounts with suppliers as able.


• Providing support across the business in booking hotels, flights, travel etc.


• Providing administrative support to the company directors as and when required.

THE CANDIDATE:

You will be experienced in a coordination or reception / administration position and have excellent communication and customer service skills, both face to face, over the phone and in written format. You will have a positive and proactive working demeanour and the ability to work autonomously. Sound working knowledge/use of MS Office, particularly Word and Outlook is essential.

NEXT STEPS…For further information please apply online, call the office to speak to Debbie on 01823 285440 or email your CV to taunton@office-angels.com.

Why make Office Angels your agency of choice?

• CV advice and guidance.


• Thorough interview preparation advice and support.


• Weekly email updates of our most current opportunities.


• Support from a personable and dedicated team of experienced Consultants.


• We keep in touch! Once we place you in your new role, we keep in touch for your first few weeks to ensure you are happy and settled in.


• If we successfully find you your new role we will plant a tree in your name!

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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