Reception / Office Co-ordinator

  • Location
    Glasgow, Glasgow City
  • Category
    Admin. Secretarial and PA - Receptionist
  • Contract Type
  • Salary
    £ 20000 - £ 24000 / Year
  • OrganizationType

ROLE - Receptionist/Office coordinator

SALARY - £20000 - £24000 DOE

HOURS - Monday to Friday, 9am-5.30pm

LOCATION - Glasgow City Centre/Finnieston


Office Angels are seeking an Office Coordinator to be based in our clients modern and prestigious property in Finnieston.

This is a great opportunity to join a forward-thinking company involved in renewable energy. There has never been a better time to join as thy are invested in not only making to affordable, zero carbon energy but also in their employees.

For the right candidate an immediate start will be available, and we are keen to speak to people as soon as possible - if you are interested please apply today!

Benefits: -

  • Pension scheme

  • Flexible working

  • Focus on better work-life balance

  • Offer of private health care

  • Discounted green travel

  • 25 days holiday with options to buy/sell days

  • Enhanced family leave

  • Four volunteering days per year

Based on reception you will be the first point of contact for visitors to the building and will handle the flow of people through the building, ensure all Health & Safety standards are adhered to and deliver excellent customer service to both visitors and tenants.

The ideal candidate will have previous experience in a similar position and will be knowledgeable in Health & Safety procedures.

 Duties will include: 

  • Provide administration to the office manager and wider team

  • Greeting, welcoming, directing visitors  

  • Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges) 

  • Carry out regular building inspections/maintenance, highlighting and actioning any defects quickly and promptly as and when discovered

  • Liaise with contractors regarding any planned maintenance or reactive works

  • Arrange meeting refreshments, kitchen supplies and maintain cleanliness of the office during working hours.

  • Office First Aid and Fire Marshall duties (training provided).

  • New starter office inductions, assisting HR with new starter requirements.

  • Diary management

  • Assist Legal team with administrative tasks, including managing data rooms

  • Support the Communications Team with the organisation of client visits, public exhibitions and consultation activities.

The successful candidate will: 

  • Understand the Health & Safety procedures and set an example to other staff members 

  • Have an excellent telephone manner in addition to being articulate and courteous 

  • Provide a friendly welcome and create an excellent impression of the client's organisation 

  • Ability to manage staff & contractors when on site and build relationships with others.

  • Have the ability to multi-task and be flexible in approach to daily duties 

  • IT skills i.e. Windows, Excel & MS Outlook

This is a full-time position - Monday to Friday 9-5.30 - accessible by public transport.

Salary is up to £24K depending on previous experience.

If you would like to be considered for this role, please apply today.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Claire Clarkson