Reception and Facilities Assistant

  • Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Temporary contract
  • Salary
    £12.00/Hourly
  • OrganizationType
    Office

Are you available immediately to start a new role? One of our long standing clients in the London Bridge area, are looking for a Reception and Facilities Assistant to join their team!


This is a busy, friendly company who need a helping hand across the organisation. Situated at front of house, the post-holder will be responsible for the day to day management of the building and related facilities whilst acting as the first point of contact for visitors.


Job Title: Reception and Facilities Assistant


Hourly Rate: £12ph


Start Date: ASAP


Hours: 8:30am to 5pm, Full Time office based


Location: London Bridge Area


Benefits: Boost Benefits - Wide range of benefits available, annual leave accrual, bank holidays off + more!



Duties



  • Be responsible for inbound and outbound post and courier services, including for our tenants

  • Liaise with line manager/senior management to recommend, where necessary, the need for a contractor and to determine the nature of the specialist assistance required

  • Manage office changes such as installation of new desks, dividers, white boards etc

  • Manage meeting room bookings for both internal and external clients ensuring external clients are invoiced appropriately

  • Monitor and arrange maintenance visits from service providers and keep timetable

  • Liaise with relevant department heads to ensure access to for maintenance engineers

  • Be the first point of contact for any building related enquiries/issues/emergencies, including out of hours key holder

  • Ensuring invoicing of tenants is carried out on time

  • Setting up and clearing meeting rooms ensuring rooms and Member's area are fully stocked; organise lunch for meetings as required

  • Undertake other duties broadly similar to those in this job description guide as may be required from time to time



Experience



  • Available immediately

  • Reliable and organised with an excellent approach to timekeeping

  • Hands on approach and task oriented

  • Strong communication skills both verbal and written

  • Sound judgement and the ability to think quickly and remain calm during emergencies

  • Excellent administrative and IT skills, including Microsoft Office and Excel

  • Proven experience in dealing with internal and external customers

  • Ability to multi-task and work independently


Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Ellie Morales