Purchasing Administrator

We are currently recruiting for an experienced Administrator to work as a Purchasing Administrator to be part of a small team to support the Purchasing and Logistics Administrator working in Market Harborough reporting into the Purchasing Manager


As the Purchasing Administrator you will work Monday - Thursday 8am - 4.30pm and Fridays 8am - 2pm, with reasonable additional hours when needed


As the Purchasing Administrator we have listed the duties below



  • Day to day administrative support, including creation of spreadsheets, documents, reports, minute taking, opening and distributing post

  • Taking telephone calls on behalf of all staff and convey messages in a timely manner

  • Greeting visitors and organising refreshments

  • Managing staff calendars

  • Raising Purchase Orders to suppliers (IT Equipment, Surveys, etc.)

  • Managing low level buying activities to support other members in the purchasing team (office supplies and equipment)

  • Seeking PO authority and sending purchase orders to suppliers

  • Liaising with Purchasing Assistants to forward documents to suppliers

  • Amending orders where needed

  • Checking Sales Order Acknowledgments

  • Sending out enquiries for materials

  • Invoice query management

  • Managing the Purchasing Inbox

  • Maintaining and managing online records on Sage

  • Compiling the weekly payment run

  • Pulling together vendor packs ahead of buying trips

  • Tracking all samples from suppliers

  • Contacting utility providers and other service providers as and when required

  • Other general ad hoc office duties

  • Work coverage during holidays and busy periods to optimise the teams depth of knowledge



As the Purchasing Administrator we are looking for the following attributes and skills




  • A high level of accuracy and attention to detail

  • Excellent numeracy skills

  • Must be confident with strong communication skills both written and verbal to develop effective working relationships with both internal and external contacts

  • Have a logical and common-sense approach to solving problems

  • The ability to embrace working in a team and be comfortable to work on their own

  • Self-starter and self-motivated, someone who can use their own initiative

  • Good time management skills

  • Ability to work under pressure as an effective member of the team

  • Capable of prioritising workload and adapting to changing priorities to meet deadlines

  • Confidence to work on large data sets, interpreting them and enjoying dealing with facts and figures

  • Willingness to share knowledge, skills and experience with others

  • Proficient in Microsoft (Excel, Word and Outlook)


Once successful as the Purchasing Administrator you will receive the following benefits


Holidays - 25 days, plus bank holidays


Laptop and mobile provided


Free parking


Training

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Michelle Jackson