Purchasing Administrator

We are currently recruiting for an experienced Administrator to work as a Purchasing Administrator to be part of a small team to support the Purchasing and Logistics Administrator working in Market Harborough reporting into the Purchasing Manager

As the Purchasing Administrator you will work Monday - Thursday 8am - 4.30pm and Fridays 8am - 2pm, with reasonable additional hours when needed

As the Purchasing Administrator we have listed the duties below

  • Day to day administrative support, including creation of spreadsheets, documents, reports, minute taking, opening and distributing post

  • Taking telephone calls on behalf of all staff and convey messages in a timely manner

  • Greeting visitors and organising refreshments

  • Managing staff calendars

  • Raising Purchase Orders to suppliers (IT Equipment, Surveys, etc.)

  • Managing low level buying activities to support other members in the purchasing team (office supplies and equipment)

  • Seeking PO authority and sending purchase orders to suppliers

  • Liaising with Purchasing Assistants to forward documents to suppliers

  • Amending orders where needed

  • Checking Sales Order Acknowledgments

  • Sending out enquiries for materials

  • Invoice query management

  • Managing the Purchasing Inbox

  • Maintaining and managing online records on Sage

  • Compiling the weekly payment run

  • Pulling together vendor packs ahead of buying trips

  • Tracking all samples from suppliers

  • Contacting utility providers and other service providers as and when required

  • Other general ad hoc office duties

  • Work coverage during holidays and busy periods to optimise the teams depth of knowledge

As the Purchasing Administrator we are looking for the following attributes and skills

  • A high level of accuracy and attention to detail

  • Excellent numeracy skills

  • Must be confident with strong communication skills both written and verbal to develop effective working relationships with both internal and external contacts

  • Have a logical and common-sense approach to solving problems

  • The ability to embrace working in a team and be comfortable to work on their own

  • Self-starter and self-motivated, someone who can use their own initiative

  • Good time management skills

  • Ability to work under pressure as an effective member of the team

  • Capable of prioritising workload and adapting to changing priorities to meet deadlines

  • Confidence to work on large data sets, interpreting them and enjoying dealing with facts and figures

  • Willingness to share knowledge, skills and experience with others

  • Proficient in Microsoft (Excel, Word and Outlook)

Once successful as the Purchasing Administrator you will receive the following benefits

Holidays - 25 days, plus bank holidays

Laptop and mobile provided

Free parking


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To speak to a recruitment expert please contact Michelle Jackson