Our client are a leading Chambers based in Central London, who are seeking an reliable Pupillage Administrator to support a busy HR team on a 12 month FTC.
If you are tech savvy, enjoy administration, and have the ability to manage a varied and busy workload, this could be the perfect role for you!
This position is starting in December, apply now to find out more!
JOB TITLE: Pupillage Administrator
JOB TYPE: 12 Months FTC, Full Time
HOURS: 9am - 6pm (Hybrid)
SALARY: £25,000 - £28,000
COMPANY TYPE: Chambers
LOCATION: Central London
CULTURE: Friendly, supportive ,collaborative, hardworking, busy, social, fast paced, professional
BENEFITS: 22 days annual leave, training and development, season ticket loan, private medical insurance, high pension scheme, great office culture, , regular social events & many more!
DUTIES:
- Managing and updating internal application registers, as well as dealing with telephone enquiries
- Maintaining Equal Opportunities and Diversity (E&D) data, including contextual recruitment information
- Managing applications for pupillage, organising and compiling applications for distribution to the Pupillage Committee
- Corresponding with applicants to either reject their application, defer it to future years, or invite them for a mini-pupillage
- Arranging and diarising mini pupillages, preparing information packs for mini pupils and supervisors, conducting introductory sessions for mini pupils
- Managing travel and accommodation expense claims submitted by applicants
- Liaising with supervisors and reception when necessary, including finding replacement supervisors in case of emergencies or issues
- Scheduling Pupillage Committee meetings, gathering all necessary documents and supervisor's reports for the Committee's consideration
- After shortlisting candidates, contacting and arranging interviews, often with short notice, and diarising internally, notifying applicants after interviews
- Accessing and downloading Pupillage Gateway applications, recording them in internal systems, matching applications current applications with previous pupillage applications
- Maintaining the gateway data base and Chambers internal systems at all times
- Supporting the events team, for new pupils and the incoming year's joiners, as well as other occasional events for pupils
- Diary management on bespoke Chambers diary package and Outlook including coordination and organisation of internal, external and virtual meetings for senior management team
- Dealing with incoming and outgoing verbal and written correspondence, including filing of any documentation
- Management of practice administration for barristers to include registration and renewals in respect of practicing certificates; data protection registration etc.
- Assist HR Manager with administration of staff recruitment processes, and other ad hoc HR Administration tasks
Experience, knowledge and skills required
- Ability to work in a busy environment
- Attention to detail and accuracy in handling of personal information
- Professional telephone manner
- Smart presentation and appearance
- IT literate - good working knowledge of MS Word and Excel is required
- Experience of administering a recruitment process would be an advantage
- Excellent communication skills both written and verbal
- Experience working in graduate recruitment or admissions - Desirable
About you:
- Able to work at a fast pace
- Organised
- You enjoy admin duties
- Good with tech/ new systems
- Friendly and approachable
- Attention to detail skills
- Takes pride in precision and accuracy work
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
To speak to a recruitment expert please contact
Bobbie Williams