PT Faculty & Events Administrator

*PART TIME ROLE*



Do you have a background in dance!? Yes, that's right, a background or keen interest in dance! Please continue reading the below, as this role could be the one for you!



Office Angels Liverpool Street are extremely excited to have partnered with an established society and membership organisation within the arts for their next hire! They are a world leader in their area of specialism, so this is truly a fantastic opportunity that should not be missed.



JOB: Faculty & Event Administrator


COMPANY: Educational Charity


START DATE: Early May - interviewing in April


HOURS: 17.5 hour per week / 2.5 days


SALARY: £25,000 FTE (pro rata for hours - approx. £12,499)


LOCATION: Working from home due to current COVID-19 restrictions, based a short walk from Liverpool Street station when restrictions are lifted (COVID Secure workplace)


CULTURE: Inclusive, friendly, approachable and supportive environment


WOW FACTOR: New opportunity to join an organisation with Diversity & Inclusion at the forefront of their focus!




DUTIES:


Faculties:



  • Work closely with Heads of Faculty Development to facilitate all aspects of Faculty administration and organisation in an effective, efficient, and time-sensitive manner

  • Make use of online tools such as Microsoft Teams and Microsoft Planner to facilitate effective workflow

  • Liaise with members, committee members, examiners, teachers, and other directorates as required

  • Attend and assist with the administration and delivery of examiner courses/training, committee meetings and teacher courses ensuring required facilities are booked and arranged as appropriate

  • Prepare agendas, minutes of meetings and other records as required and within agreed timescales

  • Support budgeting and bookkeeping procedures using Microsoft Excel spreadsheets

  • Manage phone calls and correspondence and respond to queries as directed

  • Manage travel arrangements/appointments etc.

  • Contribute to cross-Faculty initiatives and activities


Events:



  • Facilitate all aspects of events organisation and administration in an effective, efficient, and time-sensitive manner to ensure high quality delivery

  • Attend and assist with the delivery of events

  • Support budgeting and bookkeeping procedures using Microsoft Excel spreadsheets

  • Collate, evaluate, and prepare reports from various data sources as directed

  • Make efficient use of online planning and delivery tools such as JotForm, Eventbrite and Zoom to aid planning and delivery of events and activities



SKILLS & ATTRIBUTES:



  • A wholehearted commitment to the mission of the organisation

  • A willingness to contribute ideas, thoughts, comments.

  • A commitment to fairness and to promoting equality, diversity and inclusion.

  • Ability and willingness to work flexibly, collaboratively, and autonomously with colleagues to provide an excellent service in all aspects of the role

  • Significant experience of providing effective, efficient, and high-quality administrative support in complex contexts

  • A background/interest in dance would be advantageous

  • Competent and confident working knowledge of Microsoft Word and Microsoft Excel (as minimum) and other commonly used communications and social media technologies

  • Experience of working with and/or a willingness and capacity to learn, a range of current online tools to support the role eg. Microsoft Teams, Microsoft Planner, Eventbrite, SurveyMonkey, Jotform, Zoom, etc.

  • Excellent communication skills both orally and in writing

  • Effective personal time-management skills leading to the delivery of outcomes in an efficient and time-sensitive manner

  • High standards of literacy, numeracy, accuracy, and attention to detail

  • Experience of managing and recording expenditure

  • Strong interpersonal and people management skills.



We are sorry but we are having intermittent technical issues with applications at the moment so to guarantee that we have your application please send your CV along with the name of the role you are applying for to LiverpoolStreet@office-angels.com. Thank you.



Advertised by Office Angels, Liverpool Street branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted


For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Beth Warren