Project Coordinator/PA

  • Location
    Woking, Surrey
  • Category
    Admin. Secretarial and PA - PA
  • Contract Type
    Temporary contract
  • Salary
    £26,000.00/Year
  • OrganizationType
    Home

As the PROJECT COORDINATOR/PA - You will be working for this well known organisation, reporting into the Executive Assistant. This role will provide administration and organisational support for several tasks and projects within a particular Department. The post holder will be responsible for ensuring that all administration related to these tasks and projects is accurate, consistent, timely and communicated appropriately, effectively, and efficiently.


MAIN PURPOSE AND SCOPE OF THE JOB


Working as a part of a small team, you will work closely with your colleagues to provide an efficient, effective, and responsive support to the Department.


You'll be the first point of contact for employees, providing a friendly and professional service, ensuring queries and questions are responded to promptly and escalated when required.


Reporting to the Executive Assistant, the role requires a real team player who can easily change tasks and not miss any deadlines in the process. The role is fast-paced, and you will have a good degree of managing your own work.


KEY RESPONSIBILITIES AND ACCOUNTABILITIES



  • First point of contact for all queries relating to projects e.g. maintaining the FAQs sheet, advising on timelines/deadlines, resolving and escalating where appropriate

  • Setting up and managing the dedicated SharePoint site, ensuring that all information is accurate and stored confidentially.

  • Arranging and preparing for meetings the Executive Directors attends/chairs, including agendas, minutes, logistics and collating of papers, liaising with the Executive Assistant.

  • Ensure that all Job Descriptions are formatted consistently and uploaded

  • Ensure that all requisition forms are completed, signed by the Executive Directors and sent to HR within agreed timelines

  • Provide note taking support in meetings when requested

  • Provide reports and data when requested

  • Ensure that organigrams are updated where necessary and are accurate

  • Assisting with diaries; time and correspondence

  • Assisting with financial processing i.e. setting up suppliers, raising POs, sales invoices, credit notes, and managing payments.



PERSON SPECIFICATION


EXPERIENCE, QUALIFICATIONS & KNOWLEDGE



  • Experience in a similar environment where excellent attention to detail is key

  • Demonstrable experience of excellent customer service

  • Ability to work across different customer groups and different levels of seniority

  • Demonstrated ability to manage own workload effectively and proactively re-prioritise if required.


SKILLS AND COMPETENCIES



  • Numerate, accurate and meticulous eye for detail

  • Ability to communicate clearly and effectively with internal stakeholders

  • Discrete and confidential, operates with tact and diplomacy

  • Pro-active completer finisher who acts on initiative

  • Positive team player with a genuine desire to help others

  • Excellent IT skills (MS Office) with an aptitude for learning and applying new technology solutions

  • Experience of using SharePoint

  • Experience of using Zoom

  • Proactive and highly motivated with the ability to prioritise, multi-task and adjust to changing deadlines

  • High degree of personal resilience

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Steph Webbs