Project Coordinator

  • Location
    Yeovil, Somerset
  • Category
    Admin. Secretarial and PA - Project Support
  • Contract Type
    Permanent
  • Salary
    £ 21000 - £ 23000 / Year
  • OrganizationType
    Office

JOB TITLE: Project Coordinator


LOCATION: Yeovil


SALARY: £21K - £23K PA DOE


HOURS: Permanent, Monday to Friday 9am - 5.30pm.


BENEFITS: 31 days annual leave, discretionary bonus scheme, hybrid working (work from home up to 2 days per week if preferred) pension, gym on site, income protection.


THE COMPANY: Forward thinking, creative and innovative company seeking a well organised and articulate Project Coordinator. Impressive offices and excellent career prospects.


THE ROLE: You will be responsible for the co-ordination of areas affecting the delivery of goods and services, providing a central point of communication and interface with specified clients on a day to day basis.


KEY DUTIES AND RESPONSIBILITIES:



  • Work with the Project Manager (PM) to co-ordinate multiple projects in an efficient and effective manner to ensure these are executed to the highest possible standard and relative to the business and clients' expectations.

  • Manage small projects autonomously in an efficient and effective manner i.e. fixture supply only, ad hoc orders, maintenance etc.

  • Work with the PM to identify customer requirements and communicate these clearly to ensure that all relevant parties are informed. Request quotes based on the agreed scope of works and prepare costing document/quotation to mark up and then send to the client for approval. Maintain consistent and professional relationships with the clients in order to deliver a high level of service in line with the agreed KPI's through appropriate and timely communications.

  • Be responsible for day to day admin activities such as managing the PM's calendar, setting up calendar invites, arranging site access, typing up notes, setting up new sites on the system etc to facilitate the smooth running of the project and ensure all client folders are kept up to date.

  • Ensure projects adhere to Health and Safety (H&S) rules, liaising regularly with the H&S dept. to notify them of upcoming sites, obtaining asbestos reports/Pre-Construction Information Packs, requesting site specific Risk Assessment, Method Statements (RAMS) and COSHH sheets from all contractors undertaking works on site ensuring these are approved. Liaise with the relevant approved inspectors and local authorities to manage any building control and planning requirements, ensuring that all projects comply with regulations and sign off is achieved at the end of the project.

  • Request all relevant information from the PM to allow the project to be set up, ordered and co-ordinated on time, to the highest possible standard and in line with the client's expectations i.e., drawings, project programme, costing document. Obtain approval for, and place purchase orders with, all key parties ahead of the project starting on site to ensure goods and services are ordered/booked and arrive on site as per programme.

  • Monitor the suppliers to ensure you fulfil the delivery requirements specified by the customer and replenish stock levels for products related to the client.

  • Be responsible for collating and sending the H&S pack and site files to the appointed Site Manager ahead of works.

  • Manage and maintain an accurate record of all relevant business and project expenditure throughout the project endeavouring to provide cost savings for the client whilst maximising profit margins. Assist with the compilation of final accounts and chase in client purchase orders to ensure all invoices are raised and paid on time.

  • After each project and in conjunction with the PM, monitor client satisfaction levels to identify successes/lessons learned for future projects and ensure prompt appropriate action is taken to provide an effective response to any issues i.e. snagging.

  • Set up new projects on SAGE ensuring project information is kept up to date. Use SAGE to raise pick lists and PO's to ensure all necessary labour and materials are on site as per programme of works, and invoice the client in line with payment terms.

  • Collate data to compile the H&S handover files/Operational & Maintenance manuals, ensuring they are forwarded to the client/client's representative within the agreed timeframe.


SKILLS / KNOWLEDGE / EXPERIENCE:



  • Co-ordination experience preferably within a project based support role.

  • Sound knowledge and use of Microsoft Office, particularly Outlook, Word and Excel.

  • Strong oral and written communication skills.

  • Strong organisational, planning & time management skills.

  • Problem Solving/Decision Making.

  • Negotiating

  • Proven ability to work under pressure

  • Strong team player

  • Initiative


NEXT STEPS….For further information please apply online, call the office to speak to Debbie on 01823 285440 or email your CV to Debbie.searle@office-angels.com.


We look forward to hearing from you.


Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Catherine Knight