Project Administrator

Reporting into the Project Manager, this role will provide the main administration and organisational support for the project.


You will be responsible for ensuring that all administration related to the project is accurate, consistent, timely and communicated appropriately, effectively, and efficiently.


MAIN PURPOSE


Working as a part of a small team, you will work closely with your colleagues to provide an efficient, effective, and responsive support.


You'll be the first point of contact for employees, providing a friendly and professional service, ensuring queries and questions are responded to promptly and escalated when required.


Reporting to the Project Manager, the role requires a real team player who can easily change tasks and not miss any deadlines in the process. The role is fast-paced, and you will have a good degree of managing your own work.



KEY RESPONSIBILITIES AND ACCOUNTABILITIES



  • First point of contact for all queries relating to the project e.g. maintaining the FAQs sheet, advising on timelines/deadlines, resolving and escalating where appropriate

  • Setting up and managing the dedicated SharePoint site, ensuring that all information is accurate and stored confidentially.

  • Responding on behalf of or under the instruction of the Project Manager and Project Leadership team to emails/correspondence

  • Arranging and preparing for meetings the Executive Directors attends/chairs, including agendas, minutes, logistics and collating of papers, liaising with the Executive Assistant.

  • Ensure that all requisition forms are completed, signed by the Executive Directors and sent to HR within agreed timelines

  • Provide note taking support in meetings when requested

  • Provide reports and data when requested

  • Ensure that organigrams are updated where necessary and are accurate


PERSON SPECIFICATION


EXPERIENCE, QUALIFICATIONS & KNOWLEDGE



  • Experience in a similar environment where excellent attention to detail are key

  • Demonstrable experience of excellent customer service

  • Ability to work across different customer groups and different levels of seniority



SKILLS AND COMPETENCIES



  • Numerate, accurate and meticulous eye for detail

  • Ability to communicate clearly and effectively with internal and external stakeholders

  • Discrete and confidential, operates with tact and diplomacy

  • Pro-active completer finisher who acts on initiative

  • Good time management and prioritising

  • Positive team player with a genuine desire to help others

  • Excellent IT skills (MS Office) with an aptitude for learning and applying new technology solutions

  • Experience of using SharePoint



  • Proactive and highly motivated with the ability to prioritise, multi-task and adjust to changing deadlines



Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Joan Collins