Personal Assistant - Graduate*

  • Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - PA
  • Contract Type
    Permanent
  • Salary
    £ 28000 - £ 32000 / Year
  • OrganizationType
    Flexible

Our client are a leading non for profit organisation, who are searching for a part time Personal Assistant, to join a friendly and motivated team in South West London.


The ideal candidate will have excellent written skills, alongside a strong willingness to get stuck in with various projects in the office!


Interviews will be commencing ASAP! You must be available immediately.


JOB TITLE: Personal Assistant - Graduate*


JOB TYPE: Permanent, Part time (3 days)


HOURS: 09:00am - 17:00pm (Flexible working)


SALARY: £28,000 - £32,000 (FTE)


LOCATION: Shepard's Bush - SW London


CULTURE: Friendly environment, supportive, bright and modern office, fantastic location, fast paced, social


BENEFITS: 25 Days holiday plus bank holidays, pension contribution, social events, dress down days & more!


DUTIES:



  • Support the Chief Executive with diary management, correspondence, and travel arrangements

  • Schedule team and Senior Management team meetings and produce minutes

  • Organise Trustee and Committee meetings including liaison with Trustees, production of meeting packs and preparing minutes

  • Provide desk research and support as required by the Chief Executive

  • Credit expenditure log for Chief Executive and processing expenses

  • Support with reviews/probation for the team

  • Maintenance and general upkeep of the office, liaising with contractors as appropriate

  • Making recommendations to the Finance Manager at the end of contracts for office services to ensure value for money and minimum environmental impact

  • Overseeing cleaning for the office and liaising with cleaning operative

  • Managing the facilities of the office, Health and Safety Inspections, Fire Risk Assessment, Boiler service and any ad hoc maintenance

  • Keeping the office and stationery full equipped. Order all office supplies in a cost effectively and efficiently

  • Act as first point of contact for all external enquiries and transfer to the appropriate team

  • Open and scan all post and distribute to the team

  • Act as co-ordinator in chief for hybrid working

  • Setting up annual leave and timesheet records

  • Arrange training for the team or individuals

  • Managing petty cash and credit card expenditure log

  • Organise team away days and other social activities

  • Support with onboarding/offboarding process, induction packs/schedules including IT setup

  • Supporting the Finance Manager with ad hoc duties and covering Finance Admin Officer when on leave

  • Assisting with ad hoc projects in the office



Experience, knowledge and skills required



  • Educated to degree level - 2.1 or above

  • Excellent written skills

  • Prior experience as an EA / PA within an office environment

  • Able to work quickly and efficiently

  • Ability to manage a busy workload and work under pressure

  • Able to build professional relationships with coworkers

  • A solid interest in working within non for profit

  • Good IT skills - MS Word, Excel, PowerPoint, Outlook & Teams


About you:



  • Good organisational skills

  • Friendly

  • Enjoys social events

  • Trustworthy and reliable

  • Collaborative, flexible working style

  • Professional approach

  • Proactive and a self-starter

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Bobbie Williams