Part Time Office Manager - Fun Office!

  • Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - Office Manager
  • Contract Type
    Permanent
  • Salary
    £ 30000 - £ 35000 / Year
  • OrganizationType
    Flexible

Are you looking for a new and challenging Office Manager role?


We are currently working with an international consultancy who are based in Central London, and we are looking for a reliable andproactive office manager.


If you have excellent communication skills, enjoy being the first point of contact, and would enjoy working in a friendly environment, apply now!


Interviews are commencing asap!


JOB TITLE: Part Time Office Manager
JOB TYPE: Permanent
HOURS: 9am - 3pm (30 hours but can be flexible!)
SALARY: £30,000 - £35,000 FTE
LOCATION: Central London
CULTURE: Busy, friendly team culture, hardworking team, collaborative, welcoming, social, rewarding, great office space, open plan!


BENEFITS: Fantastic pension, great holiday allowance early access to luxury sales, free overnight stays in exclusive locations & many more!!!


DUTIES:



  • Meeting and greeting visitors and providing refreshments upon arrival

  • Preparing internal refreshments for meetings, lunch & learns, staff welfare events etc.

  • Filling out whereabouts/fire roll call and H&S check lists, updating the office safety risk assessment

  • Internal meeting room booking management

  • Answering calls (no office phone: filtering and replying to messages in the voicemail box)

  • Maintaining stationary and kitchen stocks in the office

  • Keeping the kitchen clean and tidy

  • Scanning, printing and binding documents

  • Franking post / ordering couriers

  • Provide assistance with complex travel and meeting arrangements.

  • Data entry

  • Assist with arranging social events and initiatives

  • To provide administrative support to all consultant staff and internal support functions

  • Provide administrative including expense submission and diary management

  • Ensure the system is up to date

  • Create pdf versions of deliverables using Adobe Acrobat writer and ensure that document content is preserved using secure password protection

  • General office "troubleshooting" e.g. in liaison with building management, liaison with office suppliers etc (for printer, office maintenance, PAT testing, water testing)

  • Visa applications

  • Preparing packs for new starters: building pass, business cards, traveller profiles

  • Issuing and signing DocuSign's

  • Formatting documents and using corporate templates in Word and Powerpoint

  • Using electronic filing systems

  • Understanding H&S/First Aid/Fire Safety requirements for offices


Experience, knowledge and skills required



  • Experienced in working within a professional services office

  • Experienced in a front of house, administrative based role

  • Strong communication skills

  • Able to can work autonomously and independently in a highly organised way to manage multiple tasks and requests

  • Excellent administrative and organisational ability

  • Flexible attitude and willingness to share duties with other members of the support team

  • Able to prioritise work and meet deadlines

  • High standard of written and spoken English


About You!



  • Approachable, friendly and confident

  • Flexible attitude and willingness to share duties with other members of the support team

  • Ability to communicate effectively with people at all levels

  • Personable and confident, able to build relationships quickly!

  • Pro-active and takes initiative

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Bobbie Williams