Part-Time Office Administrator

JOB TITLE: Office Administrator

LOCATION: Maidstone, Kent

HOURS: Part-Time, 5 days a week (flexible hours)

BENEFITS: free parking + flexible hours

We are recruiting for an exciting global technology business who have just moved to brand new modern offices in Maidstone. You will be working for an excellent employer who encourage flexible working and who really invest in their people.

This is initially a temporary position for around 3 months, however this could be extended or the possibility of a permanent role.

The day to day duties in your new job would be:

  • Managing the day to day running of the office, including ensuring a clean and safe office environment, ordering and maintaining kitchen and office supplies and resolving any local facilities related issues.

  • Managing agreements with external vendors, including the landlord, cleaners and taxi service and reviewing these regularly to ensure that we are getting a good level of service and a competitive price.

  • Ensuring local Covid-19 safety measures are adhered to, including maintaining stock of sanitizer, wipes and masks and informing visitors and contractors of the protocols they need to follow.

  • Taking care of ingoing and outgoing post and shipping administration.

  • Supporting with local facilities budgeting.

  • Making travel arrangements for employees, interview candidates and new hires.

  • Welcoming visitors onsite.

  • Submitting invoices for approval and payment in a timely way to ensure all invoices are paid on time.

  • Running the local social committee, and organizing social and charitable events.

  • Assisting with ad hoc facilities and administration projects as required.

  • Acting as local point of contact for admin/HR team, including supporting employee wellbeing.

We'd love to speak to candidates with:

  • Excellent communication skills, with the ability to develop effective working relationships with local and remote colleagues and external clients

  • Willing to go the extra mile when required

  • Positive and proactive approach to work tasks

  • Strong attention to detail

  • Approachable and keen to support employees

  • Proven experience in a similar role

  • Excellent time management and organizational skills

  • Sound working knowledge of Microsoft Office, including Outlook and Excel

Next steps…

Apply today, our client is holding virtual interviews next week with the position starting the week after!

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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To speak to a recruitment expert please contact Lindsay Prescott