PA to Head Teacher

  • Location
    Taunton, Somerset
  • Category
    Admin. Secretarial and PA - PA
  • Contract Type
    Permanent
  • Salary
    £ 30000 - £ 32000 / Year
  • OrganizationType
    Office

JOB TITLE: PA to Head Teacher


SALARY: £30,000 - £32,000 PA DOE


HOURS: 8.15am - 5.15pm Monday to Friday (full time, all year round)


BENEFITS: Competitive Salary, 5 weeks holiday, Contributory Pension Scheme, School fees remission, Free lunches during term time, On-site Parking, Free use of school facilities (subject to availability), friendly and welcoming team environment.


THE COMPANY: A prestigious school focused on equipping children with all they need to thrive.


THE ROLE: The position will suit a professional and experienced Personal Assistant who is keen and ready for their next challenge. You will be responsible for providing an organised, efficient and confidential secretarial and administrative service to the Head. You will be required to ensure the highest standards of accuracy in all documents produced for the Head, including receiving incoming and preparing outgoing correspondence and other documents as required.


KEY DUTIES:



  • Effectively manage the Head Teacher's diary and complete the administration that goes with it.

  • Play a leading role in the smooth running of the School.

  • Managing four email accounts, including oversight of two Head Teacher's accounts.

  • Collating and prioritising to do lists and ensuring a wide range of enquiries are managed and responded to in a timely manner.

  • Maintaining utmost confidentiality.

  • Attending daily meeting with the Head to ensure that as a team, they are well prepared for meetings and events, and that internal and external communication has been addressed.

  • Receiving and prioritising incoming calls, screening as appropriate and deescalating / escalating or taking messages as required.

  • Sorting, distributing and administering incoming and outgoing mail and drafting correspondence on behalf of the Head.

  • Welcoming the Head's visitors and offering hospitality.

  • Liaising regularly with the Leadership and Management Teams of the School and attending staff meetings as required.

  • Preparing and circulating agendas and papers, taking minutes and noting actions.

  • Managing, quality checking and sending outgoing parent emails from the Head's office and overseeing large school events, whole school assemblies and Commemoration Day.

  • Working closely with the Admissions and Marketing teams.

  • Line management responsibility for Reception and liaising as required with other Leadership Team PAs to ensure a cohesive and coordinated administrative function across the School.


THE CANDIDATE:



  • Experience in a Personal Assistant/Secretarial role.

  • Experience of working in a school would be advantageous, but is not essential.

  • Excellent interpersonal skills, with a friendly, cheerful disposition.

  • The ability to communicate confidently with a variety of stakeholders, with an ability to deescalate potential issues.

  • Good level of experience of Microsoft Office, Excel and other information systems.

  • A proactive, solution-oriented approach.

  • Complete discretion, reliability and sound judgement.

  • An ability to form good working relationships with colleagues at all levels, but happy to work alone when needed.

  • The ability to solve problems, juggle and prioritise multiple issues while remaining calm and purposeful.

  • Understanding of the professional expectations and commitment of working in a busy independent school.

  • Capable of showing initiative, including the ability to plan ahead and work flexibly without constant direction.


NEXT STEPS…If you are interested in this position and feel you have the skills and experience for the opportunity then please submit your CV or contact Debbie for more information on 01823 285440. You can also email your CV directly to taunton@office-angels.com.


Why make Office Angels your agency of choice?



  • CV advice and guidance.

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  • Weekly email updates of our most current opportunities.

  • Support from a personable and dedicated team of experienced Consultants.

  • We keep in touch! Once we place you in your new role, we keep in touch for your first few weeks to ensure you are happy and settled in.

  • If we successfully find you your new role we will plant a tree in your name!



Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Catherine Knight