PA to Directors, Fashion - 9 month FTC

  • Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - PA
  • Contract Type
    Contractor
  • Salary
    £ 38000 - £ 43000 / Year
  • OrganizationType
    Home/Office

The Role: PA to Directors


Contract: Fixed term


Department: Strategy/Operations


Location: WFH and Office based (Central London)


Our client are the UK's number one fashion and beauty destination. With 75,000 product lines across Womenswear, Menswear, Footwear, Accessories, Jewellery and Beauty, they're setting the pace in a worldwide fashion revolution. With around 2,500 new product lines being introduced each week, they're ambitious and certainly know their stuff. They ship to 237 countries and also have specific sites targeting the USA, France, Germany, Italy, Australia, Russia and China, with offices in London, Sydney, New York, France and Germany and China.


If you're looking for an opportunity to go places and really take your career forward, they could be the perfect fit for you!


Overview


In this role you should be a reflection of your Executives, living the brand Way and acting as an ambassador of the business and your Execs. You will be accountable for managing your Directors day to day to ensure they meet their responsibilities. You must be committed and have an adaptable approach to maintaining relationships with internal and external stakeholders, responding quickly to the demands and remain one step ahead at all times.


The Role


The role is responsible for providing effective and efficient PA support to the Chief of Strategy and Operations Directors.


Responsibilities include but are not limited to:



  • You are the extension of the Exec and Directors you support.

  • Management and organisation of the diary. Ensuring efficient time between meetings, no clashes and the diary meets the expectations of the Director(s).

  • Ensuring meeting rooms are booked for each meeting, including ensuring the room is clear, tidy and left the way you found it.

  • Meet and greet guests from reception on behalf of your Director(s).

  • Constant email management. Including responding to emails as and when required, filing emails and responding on behalf of the Director (s).

  • Attending meetings (when required) and ensuring the Director(s) are well-prepared for meetings.

  • Confidentially liaising with clients, suppliers, colleagues, Exec and PLC Board members.

  • Fostering relationships with external brokers, advisors, and investors to ensure communications are acted on in a timely and professional manner.

  • Proactively coordinating all meetings relating to investor communications throughout the year; including but not limited to, Full Year results and Half Year results.

  • Co-ordinating all weekly, bi-weekly monthly departmental meetings, ensuring agendas are confirmed in advance.

  • Ensuring time sensitive and confidential documents are signed and processed accordingly.

  • Liaising with external legal firms and advisors on confidential projects with the upmost discretion.

  • To be the first point of contact for all company/office queries from contractors and consultants working within the Change & Transformation team.

  • Co-ordinating, organising and booking travel (UK and International). Ensuring detailed itineraries are created and distributed, all visas or any other documents are confirmed, taxis are booked when required, restaurant reservations are confirmed any additional requests.

  • Taking minutes when required, including identifying any clear actions, typing up meeting notes and circulating.

  • The management of all expenses for the Director (s), including approving their direct reports, monitoring, and chasing approvals.

  • Organising conference calls, ensuring all participated are the correct details.

  • Managing and maintaining all data and filing systems, for the Director(s).

  • Producing presentations in PowerPoint and ensuring they are circulated prior to meetings.

  • Creating all briefing documents as and when required for meetings. Including any background research, briefing papers, reports, presentations and presenting findings.

  • Raising and managing any PO requests.

  • Screening all telephone calls, enquiries, any requests and handling them when appropriate.

  • Fulfilling ad-hoc requests both internally as well as externally.



Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Danielle Carter