PA to CEO, Beauty

Role Description


A very exciting opportunity has arisen for a Personal Assistant, to report directly into the CEO based in Central London and Brighton. The company also has two other offices in USA and Asia.


The chosen candidate will work closely with the CEO, as well as other team members to be part of their growth plans.


This position requires a versatile individual who is comfortable dealing with a wide range of administrative tasks simultaneously. The right candidate is someone who takes real pride in being supremely organized and efficient. They are looking for someone who enjoys working in a team but is equally comfortable taking on and completing tasks independently. As the company is growing fast, this role will be crucial to the CEO. The successful candidate will be someone who is comfortable within and busy and fast environment and the ability to balance multiple priorities in a rapidly changing environment.


Hours of work


Contractual hours are from 9.00am to 6pm Monday to Friday. However, it may be the case that in order to fulfil the duties of the role, different or additional hours may be necessary.


Occasional requirement to work at company events & on-site initiatives - outside of normal office hours.



Key Job Responsibilities


Business:



  • Managing calendar and scheduling tasks for the CEO

  • Working collaboratively with the CEO to make best use of time, always ensuring it aligns with key priorities and objectives

  • Developing a good understanding of business priorities, in order to support in setting agendas for weekly management meetings, taking minutes and actions at key meetings and ensuring follow up

  • Proactively assisting with document creation, filing and maintenance

  • Drafting variety of business communications

  • Supporting with a wide variety of external events (conferences)

  • Compiling complex travel itineraries and arranging travel and accommodation requirements

  • Daily morning catchups with CEO to determine day's events

  • Inbox management and prioritisation

  • Responding to emails on CEO's behalf when necessary

  • Extensive diary management using outlook & Proactively identify any changes needed in diary.

  • Resilient to last minute changes and react accordingly.


Personal



  • Supporting all administrative needs and correspondence ( Bookkeeping, household administration - taking care of bills, insurance etc)

  • Overseeing schedule in comparison to children's school schedules to avoid overlaps.

  • Liaison with management, accountants, financial advisors & lawyers when required.

  • Household purchases / returns and credit card / account reconciliations.

  • Liaison with Management of the household, personal finance, and property

  • Undertaking ad hoc personal errands

  • Assisting with event planning when required

  • Liaison with family members and other personal contacts

  • Making personal appointments (Doctors, School- etc)



Essential Skills Required



  • Extensive PA/ EA background - Beauty and Skincare sector preferable.

  • Touch typing (55 -80wpm)- Essential

  • Ability to travel nationally/internationally to meet business needs.

  • Experienced handling of executives, senior executives, VIP's, personalities, celebrities, persons of social standing. - Highly Desirable

  • Excellent use and application of Microsoft Outlook, especially Calendar - Essential


Benefits and fun stuff!





    • Season Ticket Loan

    • Enhanced Maternity

    • Birthday Day Off

    • Friday Fun: Last Friday of the month, everyone has a half day

    • Discount & Perks: Neighborhood Card will offer you discount in participating shops, bars, restaurants and caf�s in Central London




Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Amy Aitken