Operations Team Administrator | Immediate start!

  • Location
    Folkestone, Kent
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Temporary contract
  • Salary
  • OrganizationType

JOB TITLE: Operations Team Administrator

LOCATION: Folkestone, Kent

SALARY: £28,000 (£13.58ph)

TERM: 6 month maternity cover

HOURS: Monday to Friday, 8am to 5pm


Office Angels are excited to be working with this local expanding business in recruiting for an Operations Team Administrator. You will be joining a sociable and friendly team, based in large open plan offices in Ashford close to the M20 with free parking on-site. This is a 6 month maternity cover, however there could be permanent positions on offer for the right candidate.

Do you enjoy working in a varied and fast paced working environment where no day is ever the same? Are you available to start a new role almost immediately? Is so this could be the role for you so read on…

The day-to-day duties in your new job would be:

  • Progressing and administering production works orders to ensure availability of customer orders to agreed dates in liaison with Sales staff or occasionally direct with customers.

  • Working closely and effectively with Production Planning, Purchasing and Transport departments sharing the same objectives in a busy Retail Operations office.

  • Maintaining up-to-date training and awareness to be able to provide occasional cover for sickness and holidays in other departments in the shared office.

  • Ensuring quality, cost and efficiency objectives are met, and taking an active role in continuous improvement to drive out waste from all processes and to reduce cost.

  • Liaise with Sales (occasionally directly with customers) on stock availability, lead times and customer order progress queries

  • Monitor production promises and ensure they are kept, including weekly routines for key customer groups such as Fence Erection, French and Channel Island Customers.

  • Booking production output onto stock ledger.

  • Maintaining accuracy of stock ledger for timber items.

  • Print and issue daily Works Order reports to Production and Treatment areas.

  • Raising and booking EQs (exceptional customer orders).

  • Administer production of Courtyard gates and special timber orders, including inter-depot orders where applicable.

  • Maintain and update production status of items on production programmes.

  • Cover for other departments within Retail Operations office as required, which could include:

  • Maintaining Time and Attendance records for Operations staff.

  • Assisting Transport Dept with planning and administration of deliveries, and invoicing of customer orders despatched.

  • Assisting Purchasing with co-ordinating supply of raw material to Production, administering outsourced machining orders and dealing with any invoice queries arising. Including arranging liaising with Transport to arrange logistics as necessary.

  • Assist in administering the company's annual audited stock-take at the end of September.

  • Ensuring that Company and Statutory Health and Safety, COSHH and Environmental requirements are met

  • Ensuring that all IT / Business System operational and procedural guidelines are followed so as to ensure data integrity.

  • Any other ad hoc tasks reasonably requested by your direct line managers, from time-to-time

We'd love to speak to candidates who have:

  • Excellent communication skills

  • A strong administration background ideally working closely with production or supply chain

  • Strong system and IT skills

*AMAZING* Benefits of becoming an Office Angels Temp:

  • Weekly Pay

  • Up to 28 days annual leave

  • Dedicated consultant to support your job search

  • First opportunity to see permanent positions

  • Access to free eyecare vouchers

  • Temp of the Month awards

  • Timesheets can be completed on mobile devices

  • Perks at work

  • Discount schemes

  • Access to Well-being platforms

Next steps…

If you're interested in this position and have the skills and attributes listed above then please apply today.

* Please note if you're suitable and your skills match the role you'll receive an e-mail from us. Remember to call us on 01233 611780 ASAP/within 24 hours to discuss the position in further detail with Pippy or Lindsay. We look forward to your application. This is a Temporary role starting immediately so please only apply if you can start work within a few days' notice.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Lindsay Prescott