Office Manager with PA Experience

**Immediate Start** Office Manager with PA experience!

Do you have experience managing budgets for an office?

Have you got previous experience Office Management experience?

£45k pa PLUS amazing benefits!

Based in Wimbledon

Fully Office Based - Monday to Friday - 9am-6pm

Overview:

As the key support role within the organization, you will be responsible for managing the Wimbledon office, overseeing office capex and maintenance, and providing support for office-related IT systems.

Your proactive approach will be instrumental in ensuring the office functions efficiently and becomes a welcoming and well-operating space for all colleagues. Working closely with the Receptionist, 3 Personal Assistants, and the Director of Capital Deployment, your contributions will play a vital role in facilitating smooth business operations.

Sounds interesting?...Daily duties include:

• Monitor and manage all office-related contracts, proactively tendering expiring contracts and recommending preferred suppliers for material contracts to the Board.


• Oversee third-party contractors, ensuring value for money, quality service, and timely repairs and maintenance for office facilities, including air conditioning, car park shutter, lift, plumbing, electrical systems, and scheduled health & safety testing.


• Ensure compliance with all legislation and governance requirements related to office safety, fire, and life safety regulations.


• Project manage and advise on office upgrades and refurbishments as needed.


• Act as the primary point of contact for IT and office systems queries, liaising with third-party IT consultants and providing general IT support for staff, including laptop setups and printer fixes.


• Manage office communication contracts, overseeing relationships with phone providers, and monitoring phone efficiency and hardware needs.


• Ensure efficient functioning and clear instructions for board rooms and meeting rooms' IT and systems.


• Handle IT-related contracts, including hardware maintenance and ordering.


• Efficiently manage office supplies and expenses, including stationery, food, printing supplies, and monitoring costs against budget.


• Oversee office costs and overhead budget, approving spends made by the PA or Receptionist to align with the budget. Collaborate with HR to support HR-related tasks and initiatives and manage the company's online presence and ESG policies and procedures.


• Provide some PA duties to management team

To be successful in this role you'll have:

• Proven experience as an office manager essential


• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.


• Exceptional attention to detail and accuracy in document preparation and data management.


• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software/IT and systems.


• Outstanding communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels

If this is for you then you should apply today! If you know someone else who may be suitable, please pass on their details or ask them to apply!

Click on the apply button or email me, Joan Collins at joan.collins@office-angels.com for more information on the role.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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