Office Manager /PA

PERSONAL ASSISTANT/Office Coordinator


I am currently representing a client who is looking for an Office Manager/PA to support them while the company grows, if you have worked for a start up that will be a great advantage, they are looking for someone to help grow the business to ensure the smooth running of the office to deal with clients of all levels, to be a real hub of the office and that is flexible to turn their hands to anything that is required. Immediate start great opportunity for the right person with a can do attitude.



A team player with:-


�Office Management/ PA experience at a senior level (3 years minimum)


�Property/construction background preferred


�Excellent organisational, communication and customer service skills


�Co-operative, dynamic and adaptable attitude with ability to use own initiative


�Advanced MS Office skills including use of MS Word, Excel, MS Project and PowerPoint.


�Proven track record in HR management/administration


�Exceptional attention to detail


�Audio and copy typing


�Strong English / business language


�Minimum A-C GCSE's


�Willingness to be flexible and work across several areas within the business


Main Duties & Responsibilities


�Providing reports and updates to Director in respect of cash flow and sales forecasts


�Producing reports and graphs for quarterly management meetings


�Preparing agendas and minute taking at meetings


�Audio & copy typing letters, detailed reports and quotations


�Assisting production staff and assisting with other office duties as may be required from time to time


�Maintaining diary for Director and co-ordinating appointments


�Producing colour marketing brochures and company newsletters.


�Answering phones and taking messages


�Completing Pre Qualification Questionnaires for Clients


�Photocopying, and preparing business letters


�Set up new project files


�Updating database contact details


�Chasing estimates for Estimating Department


�Preparing comparison sheets for Estimating Department


�Sending out tender enquiries


�Creating Tender Support Documents and tenant information packs


�Updating spreadsheets and graphs, and collating figures


�Managing website content and company networking profiles


�Updating and maintaining company brochures


�Arranging and attending Client presentations


�Producing graphical analysis of trends and results


�Responding to complaints and following up


�Monitoring of other departments and ensuring results


�Implementing Quality Assurance and standards throughout the company


�Able to understand and manage a small property portfolio - tenancy management, administration and dealing with agents.


�Arranging and attending Client presentations


�Arranging Client and Staff events


�Managing marketing and public relations activities


�Developing, maintaining and ensuring efficient Client liaison


�Raising brand awareness


�Managing website content


�Updating and maintaining company brochures


�General photography


�Preparing presentation materials


�Completing pre-qualification questionnaires


�Assisting with copy typing, spread sheets and tender documentation


�Creating Tender Support Documents


�Creating presentation slideshows for tender interviews.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Joan Collins