Office Manager

JOB ROLE: Office Manager


COMPANY: Investment company


HOURS: Full time


SALARY: 30k to 35k


LOCATION: West End




Job Description


The role will support the London office across multiple administrative tasks:


This role is likely to suit someone with previous office assistant/managerial experience and a long-term vision to build a career in a professional environment. Good administrative experience is required and the successful candidate will have demonstrated enthusiasm, strong organisational skills, and be a natural team player. The role will also require good communication skills, and the ability to learn new skills in a quick manner.



Key Areas of Responsibility



  • Overseeing relationship with building management.

  • Awareness and implementation of building restrictions and codes (fire safety and emergency management).

  • Overseeing office suppliers, maintenance, and cleanliness.

  • Pantry & supplies management.

  • Team diary management, including meeting scheduling and room booking.

  • Travel booking including preparation of detailed travel itinerary, booking of meetings, all required travel arrangements, and visas (where required).

  • Create processes for monthly expenses and invoices.

  • Preparation of meeting materials (i.e. printing and binding).

  • Checking e-mails/phone messages and taking calls when any member of the team is out of the office. Ability to redirect people to others who can or may be able to help.

  • Create process for organising, monitoring and maintaining files.

  • Meeting and greeting clients/office visitors, in addition to arranging meeting rooms, equipment and catering.

  • Liaising effectively with internal and external Personal Assistants.

  • Ad-hoc tasks, such as membership forms, magazine subscriptions, distribution of incoming mail, photocopying documents, ordering stationery, and circulating.



Experience



  • Previous PA/office manager roles supporting senior management.

  • Experience of supporting a wider team preferable.



Qualifications



  • Ideally degree educated or equivalent.



Knowledge



  • Microsoft Office: Good knowledge of Word and Excel essential; PowerPoint basic experience.

  • An understanding across various Google functions, including Gmail, Calendar and Drive.

  • Adobe Acrobat.

  • Basic knowledge of Slack, Trello and Tripit.

  • Any other IT-related systems to be integrated with time and used firmwide.



Skills



  • Strong administrative and organisational skills.

  • Highly motivated, enthusiastic and driven to succeed

  • Excellent written and verbal communication skills.

  • High level of accuracy and attention to detail.

  • An approachable, positive "can do" attitude.

  • Proactive in learning new skills.


If this company and position appeals to you then please apply your CV on-line


Office Angels are an equal opportunities employer


Office Angels are an Employment Business


Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly.


If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion.


Office Angels Oxford Circus branch look after roles in the following locations and all areas in between: Oxford Circus, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser: https://www.office-angels.com/candidate-privacy

To speak to a recruitment expert please contact Amy Aitken