Office Manager - Digital Agency

ROLE: Office Manager - Digital Agency

JOB TYPE: Temporary with potential to be extended or go permanent

DURATION: 2 months - Potential to be extended

COMPANY TYPE: Digital Marketing & Advertising Agency

HOURS: Monday - Friday, 9:00am - 5:15pm

PAY RATE: £20ph

LOCATION: South East London, Hybrid working (2-3 days in the office per week)

CULTURE: Laid back, fun and vibrant

COMPANY PERKS: 25 days holiday plus extra days holiday for moving house and for wedding or Civil Partnership. Discounted gym membership. Discounts in the local area. Pension contribution. Private medical. Season ticket loan. Free fitness classes, Summer / Christmas parties and more!

Office Angels are looking for an extremely organised Office Manager to join a reputable Digital Marketing & Advertising Agency based in South East London. This is a fantastic opportunity to be a part of a Global innovative company.

The ideal candidate will manage the London office, providing an efficient and professional service to colleagues, their business partners and clients.

Alongside the duties mentioned below, the ideal candidate will have experience managing office moves, also has experience and understanding of working in an office which is part of a larger group.

Currently working in the office on a voluntary basis, with a view to slowly moving to a hybrid model moving forward.

Day to day duties

Office Management

[Some of the below are Covid specific and related to an office return in 2021]

  • Main point of contact for all office procedural enquiries.

  • You will maintain and manage supplier relationships, ensuring that contracts for services are adequate, up to date and cost-efficient for the company.

  • Work with Head of HR in developing processes and procedures to ensure the smooth running of the office, rolling out and communicating these changes to colleagues as appropriate.

  • Take ownership of managing and maintaining equipment (printers, phones, coffee machines, hot / cold water points and AV equipment, cleaners plus others) are all working. Utilise relationship with relevant IT employees to help manage this.

  • Maintain the office space, escalating any areas of concern and calling contractors when needed.

Relationships with Suppliers

  • Build and maintain strong relationships with Suppliers to ensure prompt support on any office maintenance related issues. This includes but is not limited to: printers, coffee machines, hot / cold water points / AV equipment, air conditioning maintenance, fire extinguisher and smoke detector checks, cleaners etc.

  • Work with CFO, and Head of HR in reviewing and negotiating the best rates with Suppliers.

  • Manage services and contracts of relevant office equipment with CFO to ensure that such services are cost effective and efficient.

Office security and H&S

  • Work closely with the Crane Building Management to highlight and escalate any tenant related issues and maintenance. Ensure that any approvals for adaptations to the space and use of the office space are agreed with the Building Manager.

  • Take ownership of managing the security pass access system.

  • Partake as the company representative at the Crane Building meetings - Head of HR to support if needed

Health and Safety (H&S)

  • Deliver and maintain all health and safety policies and procedures, ensuring the safety of staff is maintained within regulations at all times - this includes safety certificates/posters being displayed

  • Arrange risk assessments for maternity risk assessments for pregnant workers - Head of HR to support

  • Ensure that fire safety procedures are kept up to date and that the office meets fire safety requirements.

  • RELATED TO FORMALISED RETURN- Ensure that the company has sufficient First Aiders and Fire Wardens at any one time - arranging training as required, with approval from the CFO on budget.

  • Manage annual fire extinguisher and smoke detector checks.

  • Ensure that air conditioning maintenance contract is in place and any issues are managed

  • Ensure that electrical safety checks are carried out periodically.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Harriet Silvester