Office Finance Assistant

  • Location
    Livingston, West Lothian
  • Category
    Accountancy - Accounts Admin
  • Contract Type
    Permanent
  • Salary
    £ 23000 - £ 26000 / Year
  • OrganizationType
    Office

*Are you an office and finance whizz looking for an exciting and fast paced role?


*Would you like to work for a successful and family feel business?


*Do you have excellent attention to detail and proven experience in a similar role?


Office Angels Livingston are collaborating exclusively with a highly successful business who are hugely respected in their field. They are actively seeking a Permanent Office Finance Assistant. This role is based in Livingston and salary up to £26,000 depending on experience. The role is fully office based and working hours are Monday - Friday 8.30am - 5.30pm. You must have a car and hold a full UK driving license.


Role Overview


As Office and Finance Assistant you will bring hands-on expertise to the company. This is an excellent opportunity for an experienced Finance Assistant educated to HNC/HND level to support a small but friendly team within this thriving organisation. This position is an important support role within the business and everyone within the company work as a team, there is no hierarchy! Therefore, you will be naturally happy to be the first point of contact and answer the main switchboard, picking up office supplies and setting up meeting rooms through to processing PO's and Sales invoices, profit and loss, nominal ledgers, preparation of payroll journals and spreadsheets and reconciling nominal and payroll ledgers.


Reporting to the Accounts/Finance Manager and Finance Director you will liaise with internal colleagues and external accountants. You will assume responsibility for all finance processing and provide a seamless service to the business whilst dealing with contractors, suppliers, clients whilst acting as a main point of contact for the business. You will have a great knowledge of general accounts and ledgers will be second nature to you!


Duties include:



  • Processing of Sales Invoices and PO's ensuring timely receipt of debtor payments

  • Preparation of payroll spreadsheets and journals to send to Accountants for processing and invoice enquiries

  • Reconciliation of payroll and nominal ledgers

  • Reconciliation of statements

  • Calculating P11ds and benefits

  • Provide basic reception support

  • Manage and prepare meeting rooms including arranging and picking up catering/supplies for meetings

  • Ad hoc office and financial support duties as and when required


Skills and Experience required:



  • An HNC/HND qualification in Finance or an Accounts related qualification

  • Proven, demonstratable experience in a similar role

  • Ability to build strong working relationships with internal and external stakeholders

  • Highly competent using MS Excel including ability to produce pivot tables

  • Competent and experienced in using Finance software ideally XERO or similar

  • Good verbal and written communication skills to confidently deal with suppliers and customers

  • Excellent organisational skills

  • Demonstrate excellent attention to detail ability

  • Be able to work under pressure and have excellent time management skills

  • Have an analytical thought process and highly meticulous in your work


Interested? Please call Nadia at Office Angels Livingston today or send your CV to nadia.gray@office-angels.com

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Nadia Gray