Office & Facilities Coordinator!

  • Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • Salary
    £ 26000 - £ 32500 / Year
  • OrganizationType

Our client are a global publishing company based in Central London, who are seeking a part time Office and Facilities Coordinator, looking to join the team on a FTC basis!

If you are naturally organised, reliable and looking to jump into an exciting role within a friendly office, this could be the ideal role for you! Apply now to find out more!

About the role:

JOB TITLE: Office & Facilities Coordinator

JOB TYPE: Part Time, 6 months FTC

HOURS: 9am -5pm ( flexible hours)

SALARY: £26,000 - £32,000

LOCATION: Central London

CULTURE: Friendly environment, bright and modern office, relaxed environment, fantastic location, collaborative

BENEFITS: 25 Days holiday plus bank holidays, dress down days, high pension contribution, training opportunities, social team, free lunches and more!


  • Act as the main point of contact for employee workplace and facilities-based queries, escalating anything complex

  • Manage the facilities catering calendar for all company events by ensuring that all catering and drinks are set up, housekeeping of all meeting rooms and communal spaces ensuring rooms are prepped before and after meetings.

  • Be aware the technical set ups in all the meeting rooms and assist with ensuring that all meeting rooms are set up before meetings and act as an additional point of contact for meeting room technical queries.

  • Ensure visibility and knowledge of all external visitors and meetings happening on the premises daily.

  • Conduct floor walks to record, report, and action any maintenance issues and report to the Facilities Manager and the Facilities Project Manager

  • Assist the Facilities Manager and the Facilities Project Manager in the organisation of staff passes and lockers and ensure functionality of all lockers.

  • To carry out monthly stock audits of all First Aid boxes and First Aid kits throughout the office and ensure they are replenished as well as ensuring all print stations are fully stocked and stationery is ordered.

  • Processing of orders/invoices for payment using the internal purchase order processing system.

  • Responsible for daily post room and courier duties: distributing post; taking and unpacking deliveries, notifying recipients; organising outgoing mail.

  • Support the Facilities Manager and Facilities Project Manager with projects, ad hoc tasks and provide cover when necessary.

Experience, Attributes and Skills:

  • Proven experience working in an office, facilities or customer service facing role.

  • Experience setting up meeting rooms and using video conferencing tools.

  • Excellent communication and collaboration skills

  • Excellent organisation and time-management skills

  • Experience of using Microsoft Office, especially Word, Excel and Outlook.

  • Ability to problem solve and make decisions on routine matters and display initiative in solving day-to-day problems.

  • A basic understanding of good health & safety practices

About you!

  • Friendly and naturally helpful!

  • Reliable

  • Outstanding attention to detail

  • Strong willingness to learn new skills

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Bobbie Williams