Office Coordinator

  • Location
    Guildford, Surrey
  • Category
    Admin. Secretarial and PA - Office Manager
  • Contract Type
  • Salary
  • OrganizationType

Office Coordinator


Central Guildford

Monday to Friday -9am -5pm

Start date: Asap!


Are you an experienced & confident administrator looking for a new challenge?

An exciting new opportunity to join a small, busy financial services team in central Guildford.


  • Short walk from Guildford Station

  • 20 days holiday + bank holidays

  • Friendly Team

Sounds interesting?...Daily duties include:

  • Reception duties - including phone calls and post

  • Office stationery

  • Office filing and ensuring kept up to date

  • Archiving of files on-site and liaising with off-site storage

  • Typing office correspondence - to clients/tax offices/Companies House etc (MS Word 2010).

  • Control over receipt of client's books and papers and liaising with clients accordingly, and control over ensuring clients account deadlines are not missed

  • Client contracts / engagement letters

  • Health and safety procedures

  • Manage the cleaning contract and the general condition of the office.

  • Manage the alarm and security contract.

  • Facilities and repairs - including organising a trusted selection of tradespeople to rely on.

Internal / IT systems

  • Manage and coordinate internal IT requirements.

  • Managing our internal IT systems (IRIS)

  • Data entry for invoices, time sheets, bank receipts etc.

  • Weekly and monthly close

  • Producing all relevant WIP and debtor's reports

  • Assisting in debt collection - reviewing aged debtors reports and producing statements as appropriate and chasing up with clients

  • Anti-money laundering systems and maintenance

  • secretarial systems and maintenance

  • Annual tax fee protection process

To be successful in this role you'll have:

  • Excellent people management skills with a proven track record in this area.

  • The successful candidate will be able to operate with minimal input from senior management, exercise excellent judgement and decision making and be totally customer service driven.

  • Excellent attention to detail.

  • Excellent communication skills, both orally and written and the ability to communicate effectively at all levels.

  • The post-holder with be confident in both when to decide, and when to seek further clarification on a decision.

  • Self-starter with the ability to demonstrate innovation and drive.

If this is for you then you should apply today! If you know someone else who may be suitable, please pass on their details or ask them to apply!

Click on the apply button or call me, Annie Hollidge for more information on the role on 0208 542 6688.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Annie Hollidge