Office Coordinator - 1 year contract

  • Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - Office Assistant
  • Contract Type
    Temporary contract
  • Salary
  • OrganizationType

Our client who is an American based software developer / Tech company who builds gaming mobile app's for mobile phones is seeking a creative, proactive Office Coordinator.

You must be available to start immediately and work on a long term temp basis for up to 1 year.

Based in modern offices in the heart of the West End of London.

You will join a small unique team whose culture is fun and sociable.

You will receive a free lunch voucher everyday worth £16.00 to be used with Deliveroo

You will be responsible for the smooth day to day running of the office. Making sure it is clean, comfortable, safe, and secure office environment and being the first point of contact for the team on office-related questions.

This is an excellent opportunity in a fantastic media based fun environment.

The role: Temporary Office Coordinator

The Company: Creative media Company based in West London

The culture: Creative, friendly environment, family orientated

The location: West End, London

Pay rate: £17.00 per hour

Start date: Immediately - Monday 4th December (the client does shut for Christmas)

Duration: 1 years contract

Perks: Holiday pay, training, retailer discounts - free lunch everyday worth £16.00 per day

Office/Home based: 100% Office based - 09.00 - 18.00 everyday

Overview of the role/Duties:

  • Manage incoming mail and organise any shipping to other global office locations

  • Support and Coordinate internal events and socials

  • Support an office of 30 FTEs

  • Manage Deliveroo company account, including adding and removing employees when needed

  • Support IT team with meeting room troubleshooting

  • Manage snack vendor, including ordering weekly snacks

  • Keep kitchens and stationary stocked

  • Support workplace team with our maintenance contractor with incoming requests, breakdowns and handyman requests

  • Support workplace team with our cleaning contractor, carrying out audits and reporting any issues

  • Assist in new joiner set up including badges, laptops, and coordinating their day one induction in the office

  • Be point of contact for all stakeholders for office issues and queries

  • Assist with hosting any visitors we may have from the US offices

  • Coordinate with PAs for any support they may need when senior management is travelling

  • Coordinate a weekly office catering lunch

  • Assist finance team with invoices for energy provider, including downloading invoice and sending to account payable for payment

Experience/Skills required:

  • Excellent verbal and written communication skills

  • Previous Office Coordinator / Office Manager experience is essential ideally within a media company

  • Highly organised with the ability to prioritise tasks to meet strict deadlines

  • Strong people skills - ability to listen, to communicate and to relate to others on a professional level

  • Results oriented with and impeccable work ethic

  • Self-motivated and positive - able to take the initiative to solve problems

  • Exceptional eye for detail

  • IT skills - able to use Microsoft Office and Emails

Please email your CV to:

This opportunity is being advertised by the Office Angels West End team, we are acting as the recruitment partner on behalf of our client.

Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly.

If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion.

Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Holly Barrett