Office Assistant

Are you professional, presentable and proactive?

Want to work in an organisation that is both prestigious and have a great company culture?

IMMEDIATE START, NOT ABLE TO WAIT FOR NOTICE PERIODS!

JOB TITLE: Office Assistant

COMPANY: Independent investment & wealth manager

CONTRACT: Permanent

SALARY: £24,000 - £26,000! Discretionary bonus and great holiday allowance!

HOURS: Mon - Fri (8:30am - 5:30pm) in the office everyday

START: ASAP

LOCATION: St James Square

CULTURE: Busy, positive and tight knit family team

Main Duties and Responsibilities

• Offering back-up support to EA to the Chairman, Team PA, and Receptionist


• Arranging couriers (UK and International)


• Restaurant bookings


• Photocopying/printing various documents, sometimes on behalf of other colleagues.


• Manage office consumables including office supplies, kitchen supplies, printer and


• copier supplies, stationary, etc.


• Booking travel - cars, flights, hotels


• Dealing with maintenance issues to resolve recurring or ongoing issues


• Dealing with post, package deliveries, event notifications and building announcements


• Digital filing/record keeping


• Organise supplies and catering provisions for 4th floor


• Identifying new suppliers and obtaining the best price for third party suppliers i.e., plants, cleaning


• Liaising with suppliers - 3rd Parties i.e., cleaning company/ Liaising with IT/ Telephone contractors


• Support EA in Conducting & logging Risk Assessments, Fire Warden/First Aider responsibilities/PAT Testing/Lighting/Fire Extinguishers


• Assisting with company functions/events/special projects as assigned


• Perform 'other' ad-hoc duties as assigned


• Follow security and emergency procedures as defined for the property


• Establish and maintain excellent working relationships with all members of the team


• Lunchtime relief of Receptionist - switchboard duties/ answering and forwarding phone calls


• Ensure all voice-mail messages to main office number are taken and relayed to staff members


• Distribution of incoming post/open and date stamp all general correspondence/check and sign for deliveries


• Support Receptionist with franking post / ensure franking machine is maintained


• Scheduling Conference calls/ Meeting rooms - Checking the meeting rooms are ready for the next meeting


• Setting up/ Preparation of meeting rooms for presentations


• Reporting to the EA to the Chairman

Knowledge and Experience

• A good standard of education


• Minimum of 2+years of client-facing experience


• Good computer literacy skills (MS Office) and talent for technology


• Excellent written and verbal communication skills


• Personable, highly motivated, friendly, flexible, reliable, and organised


• Polite, friendly, and self-assured attitude


• Great energy with a can-do attitude


• Skills in multitasking and good time-management


• Flexibility to work extended hours occasionally

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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