Office Assistant - Finance

  • Location
    City Of London, Greater London
  • Category
    Admin. Secretarial and PA - Receptionist
  • Contract Type
  • Salary
    £ 30000 - £ 35000 / Year
  • OrganizationType

My client are a high end Investment company based in Mayfair looking for a Office Manager

You will be responsible for managing the office in London effectively, providing services for the Group and other entities.

Key responsibilities

  • Front office reception, answering calls, preparing for meetings including ordering lunches and refreshments. Printing and binding of documents.

  • Booking flights / Euro star with our local travel agent to ensure we get the best prices.

  • Organising and maintaining stationery and equipment in the office. Ordering in bulk to save costs.

  • Compose invitation and employment letters for visa purposes and liaise with the Lagos office and Dubai offices.

  • Processing visa applications and providing support.

  • Keeping track of staff birthdays and ordering cake and a card.

  • In charge of ordering all business cards for staff and keeping track if details change.

  • Update weekly petty cash report and send to Accounts to reconcile weekly.

  • Planning and arranging team building events and corporate parties.

  • Manage the Flower/Plant accounts each week and report any problems.

  • Manage all courier accounts and book shipments for local and international post. Keeping track of all incoming post and informing the relevant person.

  • Keep note of holiday requests and input onto spreadsheet, also add to calendar for monthly review.

  • Set up and manage company corporate accounts with hotels around London. Agree rates directly with hotels.

  • Managing the company mobile phone accounts, updating spreadsheet and sending to Accounts so they can invoice at the end of each month. Also, advise the service provider when person is travelling so they can apply a bolts on if travelling out of the EU.

  • Reconcile monthly credit card statements and advise accounts which entity to invoice. Provide invoices and supporting documents for each purchase.

  • Booking taxis - Managing our Addison Lee account. Keeping record of bookings made and reconcile end of the month so we can invoice entities.

  • Facilitating hotel bookings, local transportation and providing other administrative support to employees

  • Manage Cleaners and ensure office is always in a clean and professional state. Work with cleaning company to ensure all employee desks, areas and general office is always pristine.

  • All other administrative duties as instructed.

Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly.

If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion.

Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Nikki Toumba