Temporary Clinic Administrator

  • Location
    Chelmsford, Essex
  • Category
    Office and Secretarial - Administrator
  • Contract Type
    Temporary
  • Industry
    Administration
  • External Reference
    JN-102019-8746
  • Salary
    £9.23/Hour

Temporary Clinic Administrator - IMMEDIATE START
£9.23 per hour/ £18,000 per annum
Chelmsford, Essex


Monday-Friday, 9:30am-5:30pm or 12pm-8pm
(2 late shifts max per week)


1 or 2 Saturday per month


*This is a 4-month temporary assignment with the possibility of being made permanent*
*Successful candidates MUST have an enhanced DBS*


The Administrator is responsible for all persons coming through the doors ensuring they are managed appropriately, provided with all suitable information and passed to the appropriate team member


The Administrator will often be privy to very confidential information and therefore must be able to work with sensitive information in a professional and confidential manner. You will be required to relay information accurately through phone conversations, messages, emails and other forms of communication. They should possess excellent communication skills both verbally and in written form, should be very organised and logical, and should be able to multi-task.


Duties will include, but will not be limited to:



  • Meeting and greeting all guests, ensuring they are well looked after and receive the best service.

  • Chasing medical documents from the GP

  • Ensuring the CRM is maintained by making notes of every conversation / correspondence you have with a patient

  • Printing consultation notes and filing appropriately

  • Making sure all patients files remain fully compliant

  • Chasing patients for documents

  • Liaising with coordinators to ensure that each day goes as planned.

  • Opening, sorting and categorising all incoming information and getting it to the appropriate people in a timely fashion.

  • Processing all outgoing communication in the form of emails, letters, voice messages or other forms of communication.

  • Using the Outlook diary to schedule appointments, meetings and any other events for the Coordinators

  • Chaperoning consultations

  • Liaising with Head Office where required.

  • Duplicating, filing, recording and logging of data shared between departments.

  • Answering phones, providing information and processing messages.

  • Supervising any support staff and ensuring all office policies and procedures are being implemented.

  • Maintaining the environment, ensuring that the work place is kept tidy and that all is in working order.

  • The role will also require assisting in local brand awareness and lead generation.


If this sounds like an ideal role for you then please do not hesitate to contact us. We would be delighted to receive your CV.


To confirm your identity, you will be required to bring your passport with you when registering. Registration takes approximately 1 hour 45 minutes.


If you are emailing your CV to us, please ensure it has your home address, telephone numbers (including your mobile) and your email address on. Thank you for taking the time to look at one of our vacancies. We look forward to receiving your CV, however, please note that only successful applicants will be contacted.


If you do not live in the local area please let know what your plans for relocation are.


Please only submit CVs in word format, preferably with no headers, footers or text boxes.


Office Angels are an equal opportunities employer' and confirm Office Angels are an Employment Business (short term/contracts) or Recruitment Agency (perms).

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser: https://www.office-angels.com/candidate-privacy


To speak to a recruitment expert please contact Hayley Sanderson