Studio Project Coordinator - Design Industry

  • Location
    Wimbledon, Greater London
  • Category
    Office and Secretarial - Administrator
  • Contract Type
    Permanent
  • Industry
    Administration
  • External Reference
    JN-102019-95727
  • Salary
    22000 £ - 26000 £ / Year

Immediate Start - Design Industry

Job Title: Studio/project Coordinator
Location: Wimbledon
Salary: £22-£26k pa

Our high end client is looking for two professionals to join their well established team based in Wimbledon. You will be ensuring smooth running of the procurement, logistical and administrative side of the operations department. You will have previous experience of ordering and working within tight budgets and deadlines. Previous experience of organising a diary in an administrative role in beneficial.

Key Responsibilities will include:

* Managing the ordering for all projects
* Liaising with all designers to understand their logistical project requirements
* Working closely with the finance department to ensure the smooth running of the company's cash flow
* Communicating, negotiating and forming relationships with all trade suppliers
* Liaising with all designers to understand their project procurement requirements
* Ensuring the smooth running of the administrative side of the Operations Department
* Finalise purchase details of orders and deliveries
* Running a fast paced diary, dealing with last minute changes and request
* Working closely with the warehouse department to ensure all goods are in within required time frames
* Responsibility of understanding and controlling project budgets
* Managing the company's storage database and diary, liaising with the accounts department, clients and external storage companies
* Internal overview of all upcoming and existing projects
* Answer all incoming calls
* Communicating with staff, clients, suppliers and others in a timely, friendly and professional manner
* Internal overview of all upcoming installations
* Meet and greet all visitors and clients
* Provide regular updates to Operations Manager on any issues
* Compiling and distributing all site health and safety information ahead of installation
* Overseeing internal diary- booking in meetings and deliveries
* Sort and distribute post
* Support the Operations Manager with administration duties
* Collate relevant statistical information as required, being proactive in the use of data to assist in decisions making processes
* Provide regular updates to Operations Manager on any issues
* Working effectively within a small but committed team but also working efficiently on their own as required.

Experience and skills required:

* The ability to build effective, professional relationships with various contractors
* Experience within a similar operations/administration/logistics role, with previous planning experience
* A high level of IT skills
* A confident and professional telephone manner
* Excellent organisational skills
* The ability to learn quickly and retain information
* Excellent communication and team working skills
* Skill in organising and prioritising workload in order to meet deadlines in light of changing, heavy workload and competing requirements
* Self-motivation


If you have the right skills and experience for this role then please apply today. Our client is looking forward to conducting interviews and starting someone new in their team. By registering with Office Angels you will benefit from the support of a dedicated and experienced recruitment consultant, have access to various interviewing techniques, regular updates of the local employment market and consistent feedback on all applications. This service is offered right through to the day you start your new role and beyond! Please be aware that we are currently receiving a high volume of applications and will endeavour to contact all applicants, however if you have not been contacted within 72hrs please assume that you have not been successful on this occasion and your CV will be kept on record for future positions. Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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