Part-Time Administrator

  • Location
    Edinburgh, City Of Edinburgh
  • Category
    Office and Secretarial - Administrator
  • Contract Type
  • Industry
  • External Reference
  • Salary

*Are you admin whizz looking for part time hours?

*Can you provide an excellent client experience?

*We have the perfect role for you!

We are looking for a part-time Administrator to work 15 hours a week with our client just outside of Edinburgh City Centre. There will be working hours of Wednesday and Thursday from 2pm - 5pm and Friday 9am - 5pm and you will be paid £9.50 per hour.

Duties and Tasks:

Reception cover

� Meeting and greeting clients, visitors and staff

  • Providing a friendly, welcoming and professional environment

  • Preparation and set up of meeting rooms & ensuring all relevant AV equipment is provided and ready to be used

  • Providing tea and coffee for meetings

  • Checking of meeting rooms diary to ensure no duplication

Call handling

  • Answering telephones in a professional and friendly manner

  • Taking full and accurate messages and forwarding to relevant members of staff

  • Transferring calls

General tasks

  • Completing delegated tasks and actions from e-mails received

  • Covering PA role in absence of Office Manager (includes preparing/formatting documents in Word + Excel)

  • Opening and allocating external and internal post

  • Franking of external post

  • Photocopying

  • Laminating

  • Filing

  • Typing of labels

  • Creating files

  • Internet research - booking rail tickets, specialist equipment etc as and when requested

  • Attending team meetings and taking team meeting actions notes

  • Diary management for Regional Manager and Senior Case Managers as and when requested

  • Typing letters

  • Printing of invoices and time slip reports and allocating to the relevant team member

Stock control & ordering

  • Carrying our weekly stock checks

  • Liaising with contractors and websites to source best price and value for money

  • Once approved ordering relevant stock replacement

  • Updating of budget spreadsheet

Storage and archiving

  • Logging and filing of relevant files and documents

  • Retrieving of documents from storage and central archives

  • Preparation of files and documents for central archives

  • E-mail archiving of all CM's and OT 's e-mails over 3 months old

IT support

  • Providing IT and telephone support

  • Dealing with photocopier and printer issues

Skills and Experience Required:

  • Previous administration experience

  • Good organisational skills

  • Ability to work under pressure

  • Proficient in Microsoft packages like Word, Excel, Outlook etc.

Whilst we'd love to get back to every applicant personally, it isn't always possible and sadly we cannot provide individual feedback.

If you are interested in this role and wish to be considered please click apply!

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

We're proud to say our consultants are experts in recruitment and are more than happy to discuss the benefits in more detail; please contact your local Office Angels branch for further information.

**If you are currently registered with Office Angels and interested in this role please contact your consultant by email**

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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To speak to a recruitment expert please contact Edinburgh Office