PA

  • Location
    Boldon Colliery, Tyne And Wear
  • Category
    Office and Secretarial - P.A
  • Contract Type
    Contractor
  • Industry
    Office & Secretarial
  • External Reference
    JN-092019-93514
  • Salary
    10 £ - 12 £ / Hour

Office Angels Durham are currently recruiting for a super organised PA, to join our client based in Boldon.


This role is Fixed Term contract for 4 months but could continue longer thereafter.


This role is to start ASAP! So, you MUST be available for interview and to start work immediately (WC 30th September). Hours: Monday to Friday 9am - 5pm. Pay rate £10 - £12ph depending on experience.


Role/Responsibilities:



  • Book meeting rooms, arrange catering, travel for board members as required. Ensure board packs are collated and distributed in a timely manner against board schedule

  • Diary Management - Manage and maintain the CEO's diary to ensure maximum efficiency and email account (Filter emails, highlighting urgent correspondence).

  • Travel Management System - Manage the travel management system across the business, to ensure compliance and cost control.

  • Travel Arrangements - Arrange all CEO and Executive Team travel

  • Expenses - Expedite CEO's and Executive Teams expense claims in line with Company policy

  • Organisation - Conduct weekly diary meetings with the CEO to discuss and proactively manage upcoming engagements, meetings, travel and other requests i.e. supporting with presentations etc.

  • Schedule Meetings - on behalf of the CEO arrange meetings

  • Key Liaison - Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate

  • Mail - Collect and open all mail addressed to the CEO

  • Stationery - oversee the site stationery to ensure good cost control and target to beat budget

  • Provide admin support to ensure the systems are maintained

  • General - Provide the Executive Directors with admin support as and when required (i.e. travel arrangements, meeting arrangements etc)


Skills & Knowledge



  • Excellent organisational skills, ability to multi-task and organise others

  • Excellent verbal and written communication skills and ability to professionally represent the CEO

  • Professional telephone manner

  • Proven ability to work under pressure and to tight deadlines

  • Attention to detail is key

  • Ability to filter information and assess priorities

  • Ability to develop and maintain good working relationships at all levels

  • Ability to prioritise and manage own workload amid conflicting demands and busy work periods

  • Ability to think ahead and anticipate needs before they arise

  • Ability to exercise discretion in dealing with confidential or sensitive matters

  • Confident and able to work on own initiative

  • Well-presented and highly personable

  • Flexible approach


Experience:



  • Experience in a Senior Admin/PA role in a highly pressurised environment

  • Experience of diary management/researching and booking of travel and accommodation

  • Experience of successfully working with senior management


This role is a Fixed Term contract for approx. 4 months but could continue longer thereafter.


If you have the relevant skills and experience, then please send your application NOW! If shortlisted, you will be contacted within 24 hours of sending your application.


Due to a high volume of applications we are unable to provide individual feedback.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser: https://www.office-angels.com/candidate-privacy

To speak to a recruitment expert please contact Lori Holtham