Operations Assistant

  • Location
    Bromley, Bromley
  • Category
    Office and Secretarial - Administrative Assistant
  • Contract Type
    Permanent
  • Industry
    Administration
  • External Reference
    JN-112019-104013
  • Salary
    21000 £ - 22000 £ / Year

Operations Admin Assistant


Beckenham


£21,000 - £22,000 per annum


ASAP


Permanent


COMPANY: Logistics for Events


HOURS: Monday - Friday 9am - 6.00pm


CULTURE: Friendly, fast paced and rewarding environment


BENEFITS: Free street parking, 21 days annual leave which will increase by 1 day each year (capped at 25), birthday day off, pension, cycle to work scheme


We're teaming up with a well-established company based in Beckenham looking to recruit for an Operations Admin Assistant to join a busy team and undertake/cover ALL other operations functions.


The day to day duties in your new job would be:



  • Coordinate bookings across all jobs

  • Ensure all crewing is updated

  • Manage the coordination of all freelance crew

  • Allocate appropriate resources for each job as required and in discussion with Projects colleagues as necessary

  • Act as the main contact for crewing suppliers - ensure standards maintained and negotiate pricing

  • Investigate crewing issues on site as/when they arise

  • Prepare & write the schedules for transport & crewing

  • Run the on the day schedule. This includes monitoring everything is going to plan, making changes as requested/required and recording them on the schedule

  • Booking of transportation as required for crew (e.g. early morning/late night starts) to get to job/venue

  • Ensure any changes are reflected in the schedule

  • Manage maintenance of all vehicles as appropriate and in line with licence requirements - to include annual servicing & insurance, licensing, plate certification, repairs, accident reporting & claims etc

  • Manage drivers to include - monitoring driver hours in line with legislation reviewing via OPTAC, checking licences every 3-6 months, inductions

  • Ensure compliance with all vehicle & driver legislation

  • Oversee any other transportation tasks as required such as parking fines, supplier account management, fuel accounts, congestion charging etc


We'd love to speak to candidates who:



  • Will have strong Excel skills and be familiar with other MS packages including Word and Outlook

  • Will be confident, assertive and resilient

  • Will be friendly and approachable

  • Will demonstrate excellent communication skills

  • Will be highly organised with an eye for detail

  • Will be proactive and can work on own initiative

  • Will have a flexible approach to work with a willingness to support team members as required

  • Experience within events or AV industries desirable

  • Will understand operational logistics


Next steps….


Apply today or ring Dolly or Elle on 0208 464 5225 or email dolly.ladds@office-angels.com for further information.


Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Elle Nichol